Creating a Word Processor document - overview
Creating a Word Processor document	 1 of 5

Overview

The process of creating a Word Processor document includes creating a new Word Processor file, typing text, and naming and saving your document.

To see sample documents and learn what you can do with the Word Processor, you can click the Ideas button above.

Related information

Lesson: Entering text

Opening an existing document


Creating a document and typing text
Creating a Word Processor document	 2 of 5

Creating a document and typing text

When you create a new Word Processor document, Works displays a blank document titled WORD1.  You can immediately begin typing text.  The insertion point moves as you type to mark your place.

You don't need to press ENTER to end each line--Works automatically begins a new line each time you reach the right margin.  Press ENTER to end a paragraph or to create a blank line between paragraphs.  A paragraph can be any size, from one word to your entire document.

more...


Creating a document and typing text, cont.
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Creating a document and typing text, cont.

You can use the BACKSPACE and DEL (or DELETE) keys to make quick changes as you type.  BACKSPACE deletes the character to the left of the insertion point, DEL deletes the character to the right.

You can use the arrow keys ( [image]) to move the insertion point to where you want to make a change.

How to

Create a new document and enter text

Related information

Changing text appearance

Changing paragraph appearance

Deleting text


Naming and saving a document
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Naming and saving a document

Until you save a new document, your work is only held in the computer's memory.  This is temporary, since a power interruption or turning your computer off clears the computer's memory, and any work you haven't saved is lost.  To save your work permanently, save the file to a disk.

After you have saved your document the first time, save frequently as you work to protect yourself from loss of work and time.

more...


Naming and saving a document, cont.
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Naming and saving a document, cont.

When you save a document it is helpful to give it a descriptive filename.  A filename can be up to eight characters long, and can contain any characters except spaces or the following characters, which have special meaning for MS-DOS:   * ? / . ; [ ] +\ : | < >

	Click to view: Acceptable names Unacceptable names
Works automatically adds the .WPS extension when you save a Word Processor document.

How to

Name and save a Word Processor document

Related information

Naming and saving a document


Adding bookmarks and notes- overview
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Overview

You can add pop-up notes, where you can type messages or reminders.  You can also create bookmarks so that you can quickly move to specific locations in your document.  Notes and bookmarks are particularly useful when working with longer documents.

Related information

Moving within a document


Creating bookmarks
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Creating bookmarks

Bookmarks are invisible tags that you create to mark a specific location in your document.  Once you have marked a location, you can jump directly to it at any time.  Bookmarks are particularly helpful if you're working on a document that has multiple pages or sections.

How to

Create a bookmark	Delete a bookmark

Go to a bookmark

Related information

Finding and replacing text	Moving within a document


Adding notes
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Adding notes

Just like adding "yellow stickies" to paper documents, you can use Note-It to add notes or annotations to your Word Processor documents.  In your document, the note is represented by a picture and a caption.

If you want to print without the pictures you can delete them; or you can make a copy of the document, delete the pictures from the copy, and print the copy.

How to

Insert a note	Copy or move a note

Read a note	Delete a note

Change a note	Change the size of a picture


Deleting text - overview
Deleting text	 1 of 5

Overview

You can delete any amount of text you want--from one character to a large block of text.  Text you delete is permanently removed from your document (though you can undo a deletion if you choose the Undo command immediately).

Related information

Moving text


Deleting one character at a time
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Deleting one character at a time

There are two ways to delete text one character at a time.  You choose a method based on the location of the insertion point and the character.

How to

Delete one character

Related information

Undoing a change


Deleting a block of text
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Deleting a block of text

To delete a block of text from your document, you first highlight the text you want to delete.  Deleted text is permanently removed from your document.

How to

Delete a block of text

Related information

Background:  Paragraph formats

Highlighting text

Moving text

Undoing a change


Replacing highlighted text with text you type
Deleting text 	 4 of 5

Replacing highlighted text with text you type

In the Works Word Processor, text you type is added to the left of any text you have highlighted.  You can turn on the Typing Replaces Selection option so that text you type replaces highlighted text.

How to

Turn Typing Replaces Selection on or off

Related information

Highlighting text

Undoing a change


Turning on Overtype
Deleting text 	 5 of 5

Turning on Overtype

When using the Works Word Processor, you may prefer to work with the Overtype option turned on.  When the option is turned on, Works replaces characters to the right of the insertion point with new ones as you type them.  This is useful when you want to replace existing text with new text.

How to

Turn Overtype on or off

Related information

Undoing a change


Indenting a paragraph - overview
Indenting a paragraph	 1 of 6

Overview

You can use indents to offset individual paragraphs.  Using indents is different from setting margins--margins affect an entire document; indents can be set for individual paragraphs.

Related Information

Background:  Paragraph indents

Background:  Paragraph formats

Background:  The ruler

Lesson: Formatting paragraphs

Changing the page layout


Indenting the first line
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Indenting the first line

You can indent the first line of any paragraph.  First line indents can make it easy for the eye to pick out where paragraphs start in long documents.

Using a first line indent instead of pressing TAB saves time and helps ensure consistency, because each paragraph you type has the first line indented automatically.  You don't have to remember to press TAB when you begin a new paragraph.

more...


Indenting the first line, cont.
Indenting a paragraph	 3 of 6

Indenting the first line, cont.

The 1st line indent measurement is added to the left indent measurement.  In the following example, the 1st line indent is 0.5 inches, not 2 inches.

How to

Indent the first line of a paragraph

Remove indents

Related Information

Background:  Paragraph indents

Background:  Paragraph formats

Background:  The ruler


Indenting from the left
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Indenting from the left

You can use left indents to indent all lines (including the first line) in a paragraph from the left margin.  Left indents are useful for paragraphs such as body text in an outline or descriptive paragraphs following headings.

How to

Indent a paragraph from the left

Remove indents

Related Information

Background:  Paragraph indents

Background:  Paragraph formats

Background:  The ruler


Creating a nested indent
Indenting a paragraph	 5 of 6

Creating a nested indent

You can use a nested indent to indent all lines in a paragraph from both the left and right margins.  Nested indents are useful for quotations or other text that you want to set off from the rest of the text.  You combine a left indent and a right indent to create a nested indent.

How to

Create a nested indent

Remove indents

Related Information

Background:  Paragraph indents

Background:  Paragraph formats

Background:  The ruler


Creating a hanging indent
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Creating a hanging indent

You can use a hanging indent to further indent all lines after the first line in a paragraph.  You use a combination of a left indent and a negative first line indent to create a hanging indent.  Hanging indents are useful for creating numbered or bulleted lists.

How to

Create a hanging indent

Remove indents

Related Information

Background:  Paragraph indents

Background:  Paragraph formats

Background:  The ruler


Changing the page layout- overview
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Overview

Different types of documents require different page layouts.  You can control the page layout of your document by setting margins, inserting page breaks, or by changing the page size or orientation so you can print on different sizes of paper.

Related information

Lesson: Page layout and printing

Headers and footers

Previewing

Printing


Inserting page breaks
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Inserting page breaks

A page break tells the printer where to end a page and begin printing the next page.  Works automatically inserts page breaks as you type, based on the margins and page length you have set.

You can insert manual page breaks if you want less text on certain pages.  When you insert a manual page break, Works repositions the automatic page breaks that follow it.

more...


Inserting page breaks, cont.
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Inserting page breaks, cont.

When page breaks occur within a paragraph, Works automatically prevents widow or orphan lines.  You can also format a paragraph so that it cannot be split onto two pages, and format two or more paragraphs to stay together on the same page.

How to

Insert a manual page break

Delete a manual page break

Keep lines in a paragraph together

Keep paragraphs together

Repaginate your document


Changing margins
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Changing margins

You can set margins to control the amount of white space between text and the edges of the paper.  If you've included headers and footers in your document, you'll want to set a header margin and footer margin to tell Works where to print the header and footer text.

more...


Changing margins, cont.
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Changing margins, cont.

You can use indents to add space, in addition to the margins, to either side of a paragraph.  Margins are set for the entire document; indents are set for individual paragraphs.

How to

Change the margin settings

Related information

Background:  Margins and indents

Headers and footers


Changing page size and orientation
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Changing page size and orientation

Works is preset to print on letter-size paper, 8.5 inches wide by 11 inches long.  If your paper is a different size, such as legal paper or envelopes, you'll need to change the page size.

Changing the page width automatically changes the line length on the ruler.  For more information, see Background:  The Ruler.

more...


Changing page size/orientation, cont.
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Changing page size and orientation, cont.

If you want to print sideways on the page (in landscape orientation), you'll need to change the page orientation.  Remember to set the page width and length measurements to ones that correspond with the sideways dimensions of the paper you are using.

How to

Change the page size

Change the page orientation

Related information

Background:  The ruler


Changing paragraph appearance - overview
Changing paragraph appearance	 1 of 5

You can change a paragraph's appearance to organize text and to create a layout for your document that makes it easier to read.

Related Information

Background:  Paragraph formats

Background:  The ruler

Lesson:  Formatting paragraphs

Indenting a paragraph

Working with tabs


Adding a border
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Adding a border

Use borders to make important text stand out and to add interesting design elements to your documents.  You can add an outline border to one or more paragraphs, or you can add a border to any side of a paragraph.  There are three different line styles you can choose from--bold, double, or normal.

How to

Add a border

Remove a border

Related information

Background:  Applying paragraph formats


Changing line spacing
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Changing line spacing

You can set the space between lines for each paragraph in a document.

How to

Change line spacing

Related information

Background:  Applying paragraph formats

Changing the unit of measure


Adding space between paragraphs
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Adding space between paragraphs

You can add space before or after a paragraph.  This gives you precise control over the positioning of text in your document; for example, you can make headings and titles stand out from other text.

How to

Add space before or after a paragraph

Related information

Background:  Applying paragraph formats

Changing the unit of measure


Aligning a paragraph
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Aligning a paragraph

You can align text to the left, right, or center of the indent markers on the ruler.  You can also justify text so that it is flush with both the left and right indent markers on the ruler.

How to

Align a paragraph

Related information

Background:  Aligning text

Background:  Paragraph indents

Background:  Applying paragraph formats


Finding and replacing text - overview
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You can search for and quickly find a specific word, phrase, or special character.  This is useful for going to a precise location in a long document.

You can also find and replace a word, phrase, or special character.  For example, you can replace the word 'umbrella' with the word 'bumbershoot' throughout your document.

Related information

Lesson: Finding and changing text


Finding text
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Finding text

Works begins searching from the first character following either the insertion point or any highlighted text, and continues to the end of the document.  Works finds each occurrence of the text you specify.  For example, if you type graph...

You can also search for special characters, such as paragraph marks or page breaks.  This can be useful if, for example, you want to add a paragraph at the top of each page of a document--you can quickly find each page break.

more...


Finding text, cont.
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Finding text, cont.

If you want to narrow the focus of your search, you can have Works find only those occurrences of text that match the whole word you type, or that have the same upper and lowercase letters.  For example, if you want to find only "graph"...

more...


Finding text, cont.
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Finding text, cont.

You can also use a "wildcard" symbol, the question mark (?), to find different variations of a word or phrase.  When you type a question mark in the text you want to search for, it represents any single character in the same position as the question mark.  For example:

If you want to find	Type
Peterson, Petersen	Peters?n
principle, principal	princip??
ABC, CBS, NBC	?B?
How to

Find text

Related information

Replacing text

Special characters and placeholders


Replacing text
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Replacing text

You can find text and replace it automatically.  You can replace all occurrences of the text throughout a document, or replace occurrences one at a time.

Works replaces text from the position of the insertion point to the end of a document.  If you highlight text before choosing the command, Works replaces text only within the highlighted area.

You can use wildcards to find different variations of the text you want to replace, or search for and replace special characters.  For more information, see Finding Text.

How to

Replace text

Related information

Finding text	Special characters and placeholders


Working with tabs - overview
Working with tabs	 1 of 4

Overview

Use tabs to indent the first line of a paragraph or to align columns at a specific position.  Using tabs instead of spaces ensures precise positioning of text, especially when you've chosen a proportional font.

Related information

Background:  Fonts

Background:  The ruler

Lesson: Working with columns and tabs

Changing the screen display


Using preset tabs
Working with tabs	 2 of 4

Using preset tabs

Works' preset tab stops are left-aligned and set every 0.5 inches.  If you change the spacing and alignment of preset tabs stops, each new document you create will have the tab stops you've specified.  Preset tab stops are not displayed on the ruler.

You can see tab marks ( [image]) in your document only when the Show All Characters option is turned on.

How to

Change preset tab stop spacing, alignment, and leaders

Related information

Background:  The ruler


Setting custom tabs for a paragraph
Working with tabs	 3 of 4

Setting custom tabs for a paragraph

You can set custom tabs stops at any position.  You can also choose from one of four different alignments, or add a leader character to fill the space preceding a tab stop.

Note:  Setting a custom tab stop removes all preset tab stops to the left of the custom tab stop.

How to

Set custom tab stops

Delete or move custom tab stops

Related information

Background:  The ruler


Creating tables
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Creating tables

Tabs are very useful when you need to create a table.  When creating a table, consider the following general guidelines for choosing tab stop alignment:

How to

Create a table

Add a column to a table

Related information

Special characters and placeholders

Copying text


Spelling, synonyms, and word count - overview
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Overview

When editing your document, you can use Works to revise and refine your work.  Use the spelling checker to scan your document for misspelled words, or the online thesaurus to find synonyms for words.  You can also count the number of words in your document.

Related information

Lesson: Finding and changing text


Checking spelling
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Checking spelling

Use the Works spelling checker to find spelling and typing errors.  Works uses a 120,000-word dictionary to scan your document for misspelled, incorrectly capitalized or hyphenated, and repeated words, such as "the the."

Works also checks your spelling using a personal dictionary you can add words to.  Add words that are not in the main dictionary but occur frequently within a document, such as proper names and scientific terms.  Works can then check to be sure they are spelled correctly.

How to

Check spelling


Finding synonyms
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Finding synonyms

When you are writing, you often rely on a thesaurus to help you find just the right word to express a thought.  The Works Thesaurus provides you with a list of synonyms for various meanings of a word.

How to

Find a synonym


Counting the words in a document
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Counting the words in a document

Your work may require that you track certain statistics about the documents you create.  You can count the combined number of words a document contains in the main text, headers, footers, and footnotes.

How to

Count words in a document


Changing text appearance - overview
Changing text appearance 	 1 of 5

You can change the appearance of text to add emphasis to words, to give your documents a more professional look, and to make them easier to read.

Related information

Background:  Character styles

Background:  Paragraph formats

Lesson: Formatting characters

Copying styles and formats


Changing the font and size
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Changing the font and size

You can vary the font and font size to enhance the readability of text or to fit more information on a page.

The fonts and sizes available to you are determined by the printer you are using.

more...


Changing the font and size, cont.
Changing text appearance	 3 of 5

Changing the font and size, cont.

Works may not be able to display all the fonts that your printer can print.  If you choose a font or font size that Works cannot display but that your printer can print, the text will be displayed in a font or size that looks most like the one you have chosen.  Your document will be printed in the correct font and size.

How to

Change the font and font size

Related information

Background:  Character styles

Background:  Fonts

Wrapping text for the window

Choosing a printer


Applying character styles
Changing text appearance	 4 of 5

Applying character styles

You can use different character styles to make characters or words stand out from other text.

How to

Apply character styles

Remove character styles

Related information

Background:  Character styles


Changing the character position
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Changing the character position

You can use superscripts and subscripts to type footnote references and scientific notation.

How to

Change the character position

Related information

Background:  Character styles


Undoing a change - overview
Undoing a change	 1 of 1

Overview

You can reverse most editing or formatting actions by choosing the Undo command.

	Click to see: Text before it's deleted Text deleted Deletion reversed with undo
You can reverse only the last (most recent) editing or formatting action.  Be sure to use the Undo command before performing another action.

How to

Undo a change


Headers and footers - overview
Headers and footers	 1 of 8

Overview

To add text that prints at the top or bottom of every page, such as titles, dates, or page numbers, you can create headers and footers.  You can create simple one-line headers and footers, or multi-line headers and footers with different character styles and paragraph formats.

Related information

Lesson: Page layout and printing

Changing the page layout


Creating simple headers or footers
Headers and footers	 2 of 8

Creating simple headers or footers

You can create simple one-line headers and footers that contain no character styles or paragraph formats except alignment.  With simple headers and footers you use special codes to align the text or to insert the page numbers or the date.

more...


Creating simple headers or footers, cont.
Headers and footers	 3 of 8

Creating simple headers or footers, cont.

To	Type this code

more...


Creating simple headers or footers, cont.
Headers and footers	 4 of 8

Creating simple headers or footers, cont.

To	Type this code

more...


Creating simple headers or footers, cont.
Headers and footers	 5 of 8

Creating simple headers or footers, cont.

To	Type

Notes:

The text of a header or footer is not displayed on your screen, but you can see it when you preview or print your document.

If you number the pages, you can set the starting page number.  For example, if you divide the chapters of a book into several documents, you can set the starting page number for each document so that the pages are numbered consecutively.

How to

Create a simple header or footer

Change the starting page number


Creating multi-line headers or footers
Headers and footers	 6 of 8

Creating multi-line headers or footers

You can also create header and footer paragraphs that are any number of lines long.  You can use placeholders to insert page numbers or the date, time, or filename when you print.  When you create a header and a footer paragraph they appear above any text in your document.

Text you type following the 'H' will print as a header; text following the 'F' will print as a footer.  Works automatically adds and centers the *page* placeholder in the footer paragraph.  Unless you delete or move the placeholder, it will print the page number in the center of the bottom of every page.

more...


Creating multi-line headers or footers, cont.
Headers and footers	 7 of 8

Creating multi-line headers or footers, cont.

You can apply character styles and paragraph formats to header or footer paragraphs, as you would any other text.

If you number the pages, you can set the starting page number.  For example, if you divide the chapters of a book into several documents, you can set the starting page number for each document so that the pages are numbered consecutively.

How to

Create a multi-line header or footer

Change the starting page number

Related information

Special characters and placeholders


Deleting headers or footers
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Deleting headers or footers

Unless you specify otherwise, Works prints a header or footer on every page of your document.  However, you can choose to print the first page of your document without a header or footer.

If you do not want a header or footer to print on any of the pages, you need to delete the header or footer.

How to

Print without a header or footer on the first page

Delete headers and footers


Creating and editing footnotes - overview
Creating and editing footnotes	 1 of 4

Overview

You can create footnotes that are numbered sequentially or that have a footnote mark you specify.  When you print, Works places all footnote text at the end of the document.

Related information

Headers and footers


Creating footnotes
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Creating footnotes

When you create a footnote, Works inserts a footnote mark at the insertion point and opens the footnote pane, where you can type the footnote text.  Initially, footnote marks are superscript characters, but you can change their character style as you would any other character.

more...


Creating footnotes, cont.
Creating and editing footnotes	 3 of 4

Creating footnotes, cont.

Works automatically numbers footnotes, but you can specify a mark other than a number, up to 10 characters long.  When you use a character other than a number, Works numbers the next footnote sequentially, as though the preceding one was numbered.

How to

Create a footnote

Open or close the footnote pane


Editing footnotes
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Editing footnotes

You can edit footnote text the same way you edit other text.  You can also move, delete, or copy footnote marks.  Works links each footnote mark with its associated text;  if you move, delete, or copy a footnote mark, Works automatically does the same to the associated footnote text, and automatically renumbers the footnotes.

How to

Open or close the footnote pane	Delete a footnote

Change a footnote mark	Copy or move a footnote

Edit footnote text


Special characters and placeholders - overview
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Overview

You can insert special characters and placeholders into your document to tell Works how to display and print text.

Related information

Changing the screen display

Headers and footers


Inserting placeholders
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Inserting placeholders

You can insert placeholders to tell Works to insert the date, time, or other information into your document.  Placeholders are represented on the screen as text enclosed within asterisks (*).

	Click to view an example: Print page Print file Print date Print long date Print time Current date Current time
How to

Insert special characters and placeholders

Related information

Headers and footers


Inserting special characters
Special characters and placeholders	 3 of 3

Inserting special characters

Each special character is represented on the screen by a symbol, as shown below.  You must choose the Show All Characters command to see special characters on your screen (except for non-breaking hyphens, which are always displayed).

	Click to view an example: End-of-line mark Optional hyphen Non-breaking hyphen Non-breaking space
How to

Insert special characters and placeholders

Display special characters

Related information

Background:  Extended characters

Changing the screen display


Changing the screen display - overview
Changing the screen display	 1 of 5

Overview

You can see more of your document on the screen by hiding some of the options Works displays.  You can also change certain things about the way Works displays the text in your document.


Showing and hiding the Toolbar or Ruler
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Showing and hiding the Toolbar or ruler

Since the Toolbar, ruler, and status bar take up additional space in the window, you may choose to hide one or more of them in order to see more text on your screen.

How to

Hide or show the ruler	Hide or show the Toolbar

Hide or show the status bar

Related information

Background:  The ruler


Showing and hiding special characters
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Showing and hiding special characters

When special characters are displayed, you can view the symbols that Works uses to represent paragraph marks, tab marks, end-of-line marks, spaces, and optional hyphens.  When special characters are hidden, you can see more closely how text will look when printed.

	Click to view an example: with special characters displayed with special characters hidden
How to

Show or hide special characters


Wrapping text for the window
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Wrapping text for the window

The lines of text you see on your screen are the same length they will be when you print your document.  However, if you turn on the Wrap for Window command, Works wraps text so that you can view each line without having to scroll horizontally.  If you resize the document window, Works adjusts the line length to fit the new size.

	Click to view an example: Wrap For Window command on Wrap For Window command off
How to

Wrap text for the window


Working in draft view
Changing the screen display	 5 of 5

Working in draft view

If you have a document that contains complex formatting or many inserted objects, or if you are using a small font that is difficult to read on the screen, it's helpful to work in draft view.  In draft view, Works displays all text in the same font and size, displays limited character styles, and does not display any inserted objects.  In some cases, you can edit a document faster if you work in draft view.

	Click to view:   Standard view    Draft view
How to

Turn draft view on or off


Form letters and mailing labels - overview
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Overview

To create form letters or mailing labels you need a Word Processor document and a database.  The Word Processor document contains the text and punctuation that remains the same from letter to letter or label to label; the database contains the information that is different in every letter.

Related information

Lesson:  Creating form letters


Creating a database
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Creating a database

If you have not already done so, you will need to create a database that contains all of the information that varies from letter to letter or from label to label.  Create a field for each category of information you want to include in the form letter or mailing label, and then enter the information in each field.

Note:  If you are creating form letters and labels for the same mailing, you can use the same database for both.

How to

Create a database for form letters or mailing labels

Related information

Creating a database in list view


Creating a document for form letters or mailing labels
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Creating a document for form letters or mailing labels

To print mailing labels or form letters, you need to create a Word Processor document containing the standard text that will print in each letter or label and the database field names that tell Works where to insert the information from the database.  Be sure to include any spaces and punctuation you want between fields.

How to

Create a document for form letters or mailing labels

Related information

Creating a word processor document


Printing form letters
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Printing form letters

Works prints one letter for each displayed record in the database, replacing each database field name in the Word Processor document with the information from the database.  You can control which records print or the order in which they print by sorting or applying a query to the database before printing the form letters.

How to

Print form letters

Related information

Printing	Querying

Sorting records


Printing mailing labels
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Printing mailing labels

Works prints one label for each displayed record in the database, replacing each database field name in the Word Processor document with the information from the database.  You can control which records print or the order in which they print by sorting or applying a query to the database before printing the labels.

more...


Printing mailing labels, cont.
Form letters and mailing labels	 6 of 6

Printing mailing labels, cont.

Use a ruler to measure your labels to determine the measurements you need to set.  Use the following illustration as a guide.

How to

Print mailing labels

Related information

Printing


Moving within a document - overview
Moving within a document	 1 of 4

Overview

Once you have entered text, you'll need to move the insertion point around in your document to apply formats or edit the text.

Related information

Finding and replacing text

Adding bookmarks and notes

Highlighting text


Using the mouse
Moving within a document	 2 of 4

Using the mouse

Although you can use the keyboard for all Word Processor tasks, the mouse is especially efficient for moving within a document.  You can use the scroll bars to move quickly through a large document.

How to

Move within a document using the mouse

Related information

Using the keyboard


Using the keyboard
Moving within a document	 3 of 4

Using the keyboard

You may prefer to use the keyboard rather than the mouse to move within your document, so you can work without taking your hands off the keyboard.  The position of keys varies from one keyboard to another, but most look something like this:

How to

Move within a document using the keyboard

Related information

Using the mouse


Moving directly to a page
Moving within a document	 4 of 4

Moving directly to a page

You can move directly to a specific page number.  This may be helpful if you have many pages of text in a document.

How to

Move directly to a specific page

Related information

Finding and replacing text


Highlighting text - overview
Highlighting text	 1 of 1

Overview

Before you can copy, move, or edit text, you need to highlight the text you want to work with.  For example, if you want to apply bold style to a sentence, you must first highlight that sentence.

	Click to see a highlighted: Character Word Sentence Paragraph Document
You can highlight text using either the keyboard or the mouse.

How to

Highlight text using the keyboard

Highlight text using the mouse

Related information

Moving within a document


Previewing - overview
Previewing	 1 of 1

Overview

When you preview a document, Works displays the pages in a reduced scale, showing the placement of text on the printed page, including margins, header, footer, and page breaks.

How to

Preview a document

Related information

Changing the page layout


Printing - overview
Printing	 1 of 1

Overview

When printing a document, you can choose to print additional copies of the document, print only some pages, or have Works print a draft quality copy.  It is quicker to print a document in draft quality, but Works won't print inserted objects and won't print most character styles, depending on the printer you are using.

How to

Print a document

Related information

Changing the page layout

Choosing a printer


Copying text - overview
Copying text	 1 of 6

You can copy information to avoid repetitive typing or quickly apply several styles or formats at once.

Related information

Lesson: Moving and copying information

Lesson: Sharing information

Moving text

Adding information from other applications


Basic copying
Copying text	 2 of 6

Basic copying

If you want to repeat information in a different location, you can save time and reduce the likelihood of errors by copying.

Copied text retains its character styles, and, if a paragraph mark ( [image]) is included, copied text retains its paragraph formats.

How to

Copy text

Related information

Background:  Understanding character styles

Background:  Understanding paragraph formats

Highlighting text


Copying styles and formats
Copying text	 3 of 6

Copying styles and formats

You can also copy character styles or paragraph formats to another location.  Copying styles and formats can help you change text appearance more quickly.

	Click to view: Text before styles are copied Character styles copied Paragraph formats copied
How to

Copy character styles or paragraph formats

Related information

Background:  Understanding character styles

Background:  Understanding paragraph formats


Copying between tools
Copying text	 4 of 6

Copying between tools

You can easily share information between Works tools.  You can copy records or entries from the Database, and entries or charts from the Spreadsheet and insert them in your Word Processor documents.

You can edit copied spreadsheet entries and database records in the same way that you would any other text.  If you want to edit a chart that you have copied, you must first change the information in the spreadsheet file and then copy the chart again.

more...


Copying between tools, cont.
Copying text	 5 of 6

Copying between tools, cont.

When you copy spreadsheet entries or database records, Works copies all of the information, all formatting, and the results of formulas but not the formulas themselves.

Each copied spreadsheet or database entry is separated from the next by a tab mark ( [image]), and each row ends with a paragraph mark ( [image]).  Moved spreadsheet entries do not include gridlines.

more...


Copying between tools, cont.
Copying text	 6 of 6

Copying between tools, cont.

You can also link copied spreadsheet entries or charts to your Word processor document.  When you link copied information, any changes made to the original spreadsheet or chart are automatically made to the copy in your Word Processor document.

If you expect that the spreadsheet entries or chart you want to copy will change, and you want to keep the copy that is in your document current, it's best to link the entries or chart instead of copying them.  For more information, see Linking to a Works Spreadsheet.

How to

Copy between tools

Related information

Linking to a Works spreadsheet

Adding information from other applications


Moving text - overview
Moving text	 1 of 4

You can move information to reorganize your documents without retyping text.

Related information

Lesson: Moving and copying information

Lesson: Sharing information

Adding information from other applications

Copying text


Basic moving
Moving text	 2 of 4

Basic moving

You can move text within a document or between documents.  You don't have to retype, format, or proofread moved text.

	Click to view: Before After
Moved text retains its character styles, and if a paragraph mark is included, its paragraph formats.

How to

Move text

Related information

Background:  Character styles

Background:  Paragraph formats


Moving information between tools
Moving text	 3 of 4

Moving information between tools

When you move spreadsheet entries or database records, Works moves all of the data, its formatting, and the results of formulas but not the formulas themselves.

Each moved spreadsheet or database entry is separated from the next by a tab mark ( [image]), and each row ends with a paragraph mark ( [image]).  Moved spreadsheet entries do not include gridlines.

more...


Moving information between tools, cont.
Moving text	 4 of 4

Moving information between tools, cont.

You can edit moved spreadsheet entries and database records in the same way that you would any other text.  If you want to edit a chart that you have moved, you must first change the information in the spreadsheet file and then move the chart again.

How to

Move information between tools

Related information

Adding information from other applications


Linking to a Works spreadsheet - overview
Linking to a Works spreadsheet	 1 of 5

Overview

When you copy a range of cells or a chart to your Word Processor document, you can link the information to the original spreadsheet.  When information is linked, changes made to the information in your spreadsheet are automatically made to the copy in the Word Processor document.

Related information

Copying between tools

Adding information from other applications


Adding linked spreadsheet information
Linking to a Works spreadsheet	 2 of 5

Adding linked spreadsheet information

There are two ways you can link information: automatically or manually.  Works initially creates an automatic link, which updates the information in the Word Processor document each time you open it.  If you change the link to a manual one, Works updates the spreadsheet information only when you request it.

How to

Add linked entries from a Works spreadsheet

Add a linked chart from a Works spreadsheet

Create a manual link

Update manually linked information


Editing linked spreadsheet information
Linking to a Works spreadsheet	 3 of 5

Editing linked spreadsheet information

If you want to edit linked information, you can open the spreadsheet or chart the information is linked to from within your word processor document.

If you want to change the information in your document without changing the original spreadsheet or chart, you must cancel the link.  For information, see Changing a Link.

How to

Edit linked entries	Edit a linked chart

Change the size of a linked chart

Related information

Changing a link	Working with windows


Changing a link
Linking to a Works spreadsheet	 4 of 5

Changing a link

You can change a link between your document and a chart or spreadsheet.  You can:

Change the link to automatic or manual.

An automatic link updates information every time you open your document; a manual link updates only when you specify.

Cancel the link.

The information remains in your document, but it is no longer linked to the original chart or spreadsheet.

more...


Changing a link, cont.
Linking to a Works spreadsheet	 5 of 5

Changing a link, cont.

When you create a link to entries or a chart in a spreadsheet, Works stores the name and location of the spreadsheet.  If you change the name or location of the spreadsheet, you also need to change the link.

How to

Change a link


Using Microsoft Draw - overview
Using Microsoft Draw	 1 of 3

Overview

You can create drawings for your Word Processor documents using Microsoft Draw.

Related information

Lesson: Adding drawings


Adding a drawing
Using Microsoft Draw	 2 of 3

Adding a drawing

You start Microsoft Draw from within your Word Processor document.  Drawings you add are embedded in your document; they are part of the document that contains them, but you can start Draw again at any time to change them.

Note:  Microsoft Draw is a separate application, with its own Help system.  To get Help on using the application, you must first start Draw.

How to

Add a drawing

Get Microsoft Draw Help


Changing a drawing
Using Microsoft Draw	 3 of 3

Changing a drawing

To change a drawing, you start Microsoft Draw from within the Word Processor document that contains the drawing, and then make the changes you want.  If you just want to change the drawing's size, you can scale it right in Works.  For example, you may want to change the size of your company logo so that it can fit on an envelope.

How to

Change a drawing

Change the size of a picture


Adding information from other applications - overview
Adding information from other applications	 1 of 9

Overview

You can use information from other Windows applications in a Word Processor document.  Copy information you don't plan on updating later.  Link information you can update automatically.  Embed information when you want to use another application to create or change it from within the Word Processor.  You can also open documents created in certain other Windows applications.

Related information

Copying and saving for other applications


Copying information
Adding information from other applications	 2 of 9

Copying information

You can copy information from another Windows application to the Windows Clipboard.  Once information is on the Clipboard, you can insert it into one or more Word Processor documents as many times as you like.

How to

Copy information from another Windows application


Linking information
Adding information from other applications	 3 of 9

Linking information

When you copy and link information from another Windows application, the copy is updated whenever you change the information in the source document.  Link information when you want to be sure it stays the same as the information in the source document.

Only certain Windows applications, such as Microsoft Excel, have the capability to link with other applications.  Check your application's documentation to see if it has this capability.

more...


Linking information, cont.
Adding information from other applications	 4 of 9

Linking information, cont.

You can change a link between your Word Processor document and the source document.  You can:

Change the link from automatic to manual.

Works initially creates an automatic link, which updates information every time you open your document; a manual link updates only when you specify.

Cancel the link

The information remains in your document, but it is no longer linked to the source document.

more...


Linking information, cont.
Adding information from other applications	 5 of 9

Linking information, cont.

When you create a link to information in another Windows application, Works stores the name and location of the source document.  If you change the name or location of the source document, you also need to change the link.

How to

Add linked information from another Windows application

Create a manual link

Update manually linked information

Change a link


Embedding information
Adding information from other applications	 6 of 9

Embedding information

When you embed information in a Word Processor document, you can use the application that created the information to change it from within the Word Processor.  For example, if you embed a drawing created with Microsoft Paintbrush, you can start Paintbrush and change the drawing at any time without leaving your document.

more...


Embedding information, cont.
Adding information from other applications	 7 of 9

Embedding information, cont.

Embedded information is not connected to other information in the application you used to create it.  If you want to connect information to its source document, you must link it.

Only certain Windows applications, such as CorelDraw, have the capability to embed information.  Check your application's documentation to see if it has this capability.

How to

Add embedded information from another Windows application


Editing linked or embedded information
Adding information from other applications	 8 of 9

Editing linked and embedded information

You can edit either linked or embedded information in your Word Processor document.  When you edit linked information, you are actually making changes to the source document.  When you edit embedded information, you start the source application from within the Word Processor, and then edit the information.  In either case, when you quit the application and return to the Word Processor, Works updates the information in your document to match the changes you made.

How to

Edit linked information

Edit embedded information


Opening files from other applications
Adding information from other applications	 9 of 9

Opening files from other applications

You can open documents in the Word Processor that were created using other applications.  Works can open documents created in:

If you cannot directly open an application's document in the Word Processor, check to see if that application can save the document as a text file (sometimes called an ASCII file).  Most applications, including Works, can create and open text files.

How to

Open a document from another application

Related information

Copying and saving for other applications


Copying and saving for other applications - overview
Copying and saving for other applications	 1 of 5

Overview

When you work in Windows, you can share information between applications.  You can copy or move information to some applications, or save documents as text files (also known as ASCII documents) so that you can open them in other applications.

Related information

Adding information from other applications


Copying to another application
Copying and saving for other applications	 2 of 5

Copying to another application

You can copy information from the Word Processor to another Windows application.  For example you may want to copy text from a document into a desktop publishing application, such as Microsoft Publisher, to create a brochure or newsletter.

Depending on the application you copy to, the formatting may or may not be copied with the text.

How to

Copy to another application

Related information

Lesson: Sharing information


Moving information to another application
Copying and saving for other applications	 3 of 5

Moving information to another application

You can move information from a Word Processor document to another Windows application by cutting it from Works and then pasting it into the application.

Depending on the application you move to, the formatting may or may not be copied with the text.

How to

Move information to another application

Related information

Lesson: Sharing information


Saving a document for another application
Copying and saving for other applications	 4 of 5

Saving a document for another application

You can save Word Processor documents as different file types, so that other applications can open them.  You can save a document as a WordPerfect 5.0 or 5.1 file, a Microsoft Word for Windows file, or a Windows Write file.  Or, if you want to open a document in a different application, you can save it as a text file.

more...


Saving a document for another application, cont.
Copying and saving for other applications	 5 of 5

Saving a document for another application, cont.

When you save a document as a text file, text is saved but formatting is not.  Most applications can open text files.  You can also save a document as an RTF file.  An RTF file contains both text and formatting.  Not all applications can open RTF files.  Check your application's documentation to see what type of files it can open.

	Click to view: Text RTF/ Works WP
How to

Save a file as a different type


Printing envelopes - overview
Printing envelopes	 1 of 5

Overview

Printing directly on envelopes can save you the time it takes to handle and paste mailing labels.  You can print on either form-feed or individual-feed envelopes.

Related information

Form letters and mailing labels


Printing form-feed envelopes
Printing envelopes	 2 of 5

Printing form-feed envelopes

Form-feed envelopes are attached together in sheets that feed through your printer.  To print on form-feed envelopes, you need a database containing the names and addresses you want to print, and a Word Processor document containing text that will print on each envelope and the database field names that tell Works where to insert information from the database.

more...


Printing form-feed envelopes, cont.
Printing envelopes	 3 of 5

Printing form-feed envelopes, cont.

Before printing, you will have to adjust page and margin settings to match the envelopes you are using.  Works will print one envelope for each displayed record and will print the records in the order they appear in the database.

How to

Create a database for envelopes

Create a document for envelopes

Print form-feed envelopes

Related information

Creating a document	Creating a database in list view


Printing individual-feed envelopes
Printing envelopes	 4 of 5

Printing individual-feed envelopes

Some printers have envelope bins or adjustments to their paper trays that feed stacks of envelopes into the printer.  To print on individual-feed envelopes, you need a database containing the names and addresses you want to print, and a Word Processor document containing text that will print on each envelope and the database field names that tell Works where to insert information from the database.

more...


Printing individual-feed envelopes, cont.
Printing envelopes	 5 of 5

Printing individual-feed envelopes, cont.

Before printing, you will have to adjust page and margin settings to match the envelopes you are using.  Works will print one envelope for each displayed record and will print the records in the order they appear in the database.

How to

Create a database for envelopes

Create a document for envelopes

Print individual-feed envelopes

Related information

Creating a document	Creating a database in list view


Basic Letter
Word Processor ideas	 1 of 9

Word Processor ideas

Related information

Database and reporting ideas

Spreadsheet and charting ideas


Cover Letter
Word Processor ideas	 2 of 9

Basic letter

To see the instructions, click the stars.


Memo
Word Processor ideas	 3 of 9

Cover letter

To see the instructions, click the stars.


Resume
Word Processor ideas	 4 of 9

Memo

To see the instructions, click the stars.


Sample Report
Word Processor ideas	 5 of 9

Resume

To see the instructions, click the stars.


Sales Report
Word Processor ideas	 6 of 9

Report

To see the instructions, click the stars.


Form Letter
Word Processor ideas	 7 of 9

Sales report

To see the instructions, click the stars.


Mailing Label
Word Processor ideas	 8 of 9

Form letter

To see the instructions, click the stars.


Mailing Label
Mailing la!Word Processor ideas	 9 of 9

Mailing Labels

To see the instructions, click the stars.


Acronyms, how to skip during spell check

Active window, defined

Address book, creating with WorksWizards

Alignment

background reading

changing, how to

copying style

described

drawing, how to adjust

embedded object, how to adjust

linked chart, how to adjust

linked object, how to adjust

moving text, effect

tabs   (See Tabs)

template

Annotation   (See Notes)

ANSI files   (See Text file)

Appearance of text

aligning   (See Alignment)

bold   (See Bold)

font   (See Font)

italic   (See Italic)

lesson:  Formatting characters

movie

overview

strikethrough   (See Strikethrough)

subscript/superscript   (See Subscript/superscript)

underline   (See Underline)

ASCII character

replacing, how to

searching, how to

ASCII files   (See Text file)

Asterisk (*) as placeholder

Audio check

Automatic dialing   (See Dialing phone numbers)

Automatic link, changing to manual

link from another application

link from spreadsheet

Automatic page break

manual page break, effect

number of lines on a page, background

repaginating document, how to


Backup copy, how to create

Blank line, creating between paragraphs

Boiler plate text   (See Template)

Bold

applying styles, how to

copying styles

described

how to

moving text, effect on styles

printing without styles, how to

removing styles, how to

Bookmark

creating

described

how to

deleting, how to

going to, how to

overview

Border

adding

described

how to

copying formats

described

how to

moving text, effect on formats

removing formats, how to

Box   (See Border)

Bulleted list

creating, how to

described


Canceling

automatic dialing, how to

dialog box and command

keyboard method, how to

mouse method, how to

link between word processor

another application, described

another application, how to

spreadsheet, described

spreadsheet, how to

print preview, how to

spell check, how to

Capitalization

search, matching upper/lowercase

spell check, how to skip capitalized words

Caret (^)

replacing, how to

searching, how to

Cascading windows

described

how to

Centering information

background reading

changing, how to

copying alignment

described

how to

described

Centimeters, as unit of measure

changing, how to

described

Changing information   (See Editing)

Character

deleting   (See Deleting)

extended characters, background reading

special characters   (See Special characters)

styles

background reading

bold/italic/underline/strikethrough   (See Style)

font and point size   (See Font)

subscript/superscript   (See Subscript/superscript)

Chart

copying to word processor

described

how to

linked to word processor

editing, described

editing, how to

how to link

Charting tool, described

Chevrons (<<>>), how to identify field names in documents

Closing

documents

(See also Saving)

described

how to

footnote panes, how to

Column

adding to table, how to

tabs in table

described

setting, how to

Commands

choosing, how to

illustrated

lessons

Getting to work

Using the keyboard

Using the mouse

overview

undoing, how to

Company logo   (See Drawing)

Control-menu box, illustrated

Converting

opening files from another application

described

how to

saving Works file for another application

described

how to

overview

Copying

borders

described

how to

described

footnotes, how to

formatting

described

how to

Copying continued...

from another application

described

how to

linking/copying/embedding compared

overview

how to copy

lessons

Moving and copying information

Sharing information

movie

notes, how to

Copying continued...

overview

styles

described

how to

to other Works tools

described

effect on formatting

how to

CorelDraw

Correcting

misspelled words

described

how to

overview

mistakes   (See Editing)

Counting words in a document

described

how to

overview

Country settings

changing, how to

overview

Creating

drawing

described

how to

new document

described

how to

lesson: Entering text

overview for all tools

overview for word processor

template

described

how to

Cutting text   (See Deleting)


Data document   (See Database)

Database

copying records to word processor

described

effect

how to

envelopes, how to create

form letters

creating, how to

described

Database continued...

mailing labels

creating, how to

described

moving records to word processor

effect

how to

Database tool, described

Date

background reading

header/footer

multiple line header/footer, how to insert placeholder

one line (simple), how to enter code

international settings

changing, how to

overview

placeholder

described

inserting, how to

Deleting

block of text

described

how to

bookmarks, how to

borders, how to

characters

described

during typing

how to

Deleting continued...

footnote mark

footnotes, how to

headers/footers, how to

indents, how to

notes, how to

overview

Deleting continued...

page breaks, how to

paragraph mark, background reading

space before paragraph, how to

styles, how to

tabs, how to

undoing, how to

Dialing phone numbers

canceling, how to

changing settings, how to

described

how to use

overview

Dialog box

described

overview

using

keyboard, how to

mouse, how to

Dictionary

adding words to personal dictionary, how to

described

Displaying

document

without styles/formatting, described

without styles/formatting, how to

wrapped lines, how to

wrapped lines described

footnotes, how to

notes, how to

Displaying continued...

Ruler

described

how to

special characters

described

how to

status bar

described

how to

Toolbar

described

how to

Dividing (splitting) a window

described

how to

Document

closing

described

how to

overview

creating new

described

how to

overview for all tools

overview for word processor

displaying

without styles/formatting, described

without styles/formatting, how to

wrapped lines, described

wrapped lines, how to

Document continued...

highlighting   (See Highlighting)

lessons

Getting to work

Working with files

naming

described

how to

number of characters allowed

overview for all tools

overview for word processor

opening

described

how to

overview

Document continued...

preventing changes, how to

previewing

how to

overview

saving

for another application, described

for another application, how to

overview

word processor document, described

word processor document, how to

template

creating, how to

described

editing, how to

turning on/off, how to

Document window

described

status bar/Toolbar, how to show and hide

Dotted line preceding tab (leader character)

creating, how to

described

Double spacing

copying formats

described

how to

moving text, effect on formats

setting

described

how to

Double underline preceding tab (leader character)

creating, how to

described

Draft quality printing

limitations

selecting, how to

Draft view

described

turning on/off, how to

Drawing

adding

described

how to

changing

described

how to

help, how to display

lesson:  Adding drawings

overview

scaling

described

how to

Duplicating   (See Copying)


Editing

chart linked to word processor

described

how to

during typing

embedded information

described

how to

footnotes

described

how to

Editing continued...

linked information from

another application, described

another application, how to

spreadsheet, described

spreadsheet, how to

notes, how to

overtyping   (See Overtyping)

replacing text   (See Replacing text)

undoing last action

how to

overview

Embedded information

described

draft quality printing limitations

drawings   (See Drawing)

editing

described

how to

how to embed information

linking/copying/embedding compared

overview

Emphasizing text   (See Style)

End-of-line mark

described as special character

displaying, how to

inserting, how to

replacing as special character

described

how to

searching as special character

described

how to

showing/hiding as special character

described

how to

Ending

line or paragraph

page   (See Page break)

preview, how to

spell check, how to

Enlarging

drawing

described

how to

window, how to

Envelope

database for names/addresses, how to create

document

creating, how to

described

page size for printing

printing

form feed, described

form feed, how to

individual feed, described

individual feed, how to

overview

Erasing   (See Deleting)

Exchanging information

other applications   (See Sharing information with other applications)

Works tools   (See Sharing information between Works tools)

Exiting

Microsoft Works for Windows

described

how to

WorksWizards, how to

Extended characters, background reading

Extending a highlight

keyboard method, how to

mouse method, how to


File   (See Document)

Filename

creating

extension

number of characters allowed

placeholder

printing in header/footer

multiple line header/footer, how to insert placeholder

one line (simple), how to enter code

Finding and replacing

finding text

described

how to

lesson:  Finding and changing text

movie

overview

replacing text

described

how to

undoing, how to

First line

hanging indent

creating, how to

deleting, how to

described

indenting

described

how to

First page header/footer, preventing from printing

described

how to

Flush left   (See Left indent)

Flush right   (See Right indent)

Font

available fonts

background reading

changing, how to

lesson:  Formatting characters

movie

printing limitations in landscape orientation, how to correct

saving formatting to template

Footer

deleting, how to

lesson:  Page layout and printing

margins

described

relationship to bottom of page, how to set

multiple lines

described

how to

one line (simple)

described

how to

overview

Footer continued...

page number

described

placeholder, described

placeholder, how to insert

starting page, how to change

placeholders for date/time/filename

described

inserting, how to

preventing from printing

all pages, how to

described

first page, how to

previewing

saving to template

Footnote

copying, how to

creating, how to

deleting, how to

described

editing

described

how to

footnote mark changes, effect

Footnote continued...

moving

between footnote pane and document window, how to

footnote text, how to

numbering

overview

printing on separate page, how to

showing/hiding, how to

Footnote mark

changing

effect on footnote text

how to

character versus numbers, how to select

deleting, how to

described

subscript/superscript

Footnote pane

described

entering text, how to

moving insertion point back to document window, how to

opening/closing, how to

Form letters

database

creating, how to

described

field name not located, how to correct

lesson:  Creating form letters

main document

creating, how to

described

overview

printing

described

how to

WorksWizards, creating interactively

Formatting

characters

background reading

bold/italic/underline/strikethrough   (See Style)

font and point size   (See Font)

subscript/superscript   (See Subscript/superscript)

copying information

described

from other Works tools, effect

how to

to another application, effect

Formatting continued...

envelopes   (See Envelopes)

footers   (See Footer)

form letters   (See Form letter)

headers   (See Header)

mailing labels   (See Mailing labels)

margins   (See Margin)

moving information, effect

from other Works tools

to another application

within document

Formatting continued...

paragraph

alignment (left/right/center/justifying)   (See Alignment)

applying formats, background

background reading

borders   (See Border)

inches/centimeters/points, background

indenting   (See Indents)

lesson:  Formatting paragraphs

line spacing   (See Line spacing)

movie

space before/after paragraphs   (See Space)

tabs   (See Tabs)

Formatting continued...

paragraph mark deleting, background reading

printing without, how to

saving document as text or RTF file, effect

saving to template

undoing last action

how to

overview


Go to

marked text   (See Bookmark)

specific page

described

how to


Hanging indent

creating, how to

described

removing, how to

Hard page break   (See Manual page break)

Header

deleting, how to

lesson:  Page layout and printing

margins

described

relationship to top of page, how to set

multiple lines

described

how to

one line (simple)

described

how to

overview

Header continued...

page number

described

placeholder, described

placeholder, how to insert

starting page, how to change

placeholders for date/time/filename

described

inserting, how to

preventing from printing

all pages, how to

described

first page, how to

previewing

saving to template

Help basics

movies

Getting around Help

Welcome to Help

Working strategies

overview

Hiding

footnotes, how to close footnote pane

Ruler

described

how to

special characters

described

how to

status bar

described

how to

Toolbar

described

how to

Highlighting

keyboard method, how to

mouse method, how to

overview

replacing highlighted text

described

turning option on/off, how to

Horizontal page orientation   (See Landscape orientation)

Horizontal split bar, illustrated

Hyphen

described as special character

inserting, how to

preceding tab as leader character

described

how to

replacing as special character

described

how to

searching as special character

described

how to

showing/hiding as special character

described

how to


Icon

arranging, how to

minimizing/restoring document window

described

how to

Ideas for creating Works documents

Inches, as unit of measure

changing, how to

described

Indent markers   (See Tabs)

Indents

background reading

bulleted lists

creating, how to

described

copying formats

described

how to

first line indent

creating, how to

described

Indents continued...

hanging indent

creating, how to

described

indents and margins

background reading

compared

indents and tabs compared

left indent

creating, how to

described

lesson:  Formatting paragraphs

moving text, effect

nested indent

creating, how to

described

Indents continued...

numbered lists

creating, how to

described

overview

paragraph borders, effect and how to change

quotations

removing, how to

unit of measure, background

Inserted object, draft quality printing limitations

Inserting

date   (See Date)

notes, how to

page breaks

automatically (repaginating), how to

described

manually, how to

tabs   (See Tabs)

time   (See Time)

International settings

changing, how to

overview

Italic

applying, how to

copying style

described

how to

moving text, effect

printing without, how to

removing, how to


Jumping to

marked text   (See Bookmark)

specific page

described

how to

Justifying text

background reading

changing, how to

described


Keeping lines in a paragraph together, how to

Keeping paragraphs together, how to

Keyboard

dialog box, how to use

highlighting text, how to

moving around document

described

how to

shortcut for commands, illustrated

splitting windows, how to


Labels   (See Mailing labels)

Landscape orientation

fonts

background reading

limitations, how to correct

printing

described

how to

Leader tabs

changing custom tabs, how to

changing preset tabs, how to

setting custom tabs

described

how to

Learning Microsoft Works for Windows

lessons

How to learn Works

What you need to know about computers

overview

Left alignment

background reading

changing, how to

copying formats

described

how to

described

Left indent

creating, how to

described

removing, how to

Legal size page

described

selecting, how to

Lessons

When you click on one of the lesson titles listed below, the lesson will begin playing immediately.  When it is finished, you can find more information and instructions on how to perform a task by clicking on the See also reference that follows the lesson title.

Adding drawings

(See also Drawing)

Creating form letters

(See also Form letters)

(See also Mailing labels)

described

Entering text

(See also New document)

Finding and changing text

(See also Finding and replacing)

(See also Spelling check)

(See also Synonyms)

(See also Word count)

Lessons continued...

Formatting characters

(See also Font)

(See also Style)

Formatting paragraphs

(See also Indents)

(See also Paragraph formatting)

Getting to work

(See also Commands)

(See also Document)

How to learn Works

(See also Learning Microsoft Works for Windows)

Introducing the tools together

(See also Tools)

Lessons continued...

Moving and copying information

(See also Copying)

(See also Moving information)

overview

Page layout and printing

(See also Footer)

(See also Header)

(See also Margin)

(See also Page break)

(See also Printing)

Sharing information

(See also Sharing information with other applications)

starting tutorials, how to

Lessons continued...

What you need to know about computers

(See also Learning Microsoft Works for Windows)

Working with columns and tabs

(See also Tabs)

Working with files

(See also Document)

Working with windows

(See also Window)

Using the keyboard

(See also Commands)

Using the mouse

(See also Commands)

Line, adding to side of paragraph   (See Border)

Line spacing

auto, background reading

before or after paragraphs

adding/removing, how to

described

changing

described

how to

copying formats

described

how to

moving text, effect on formats

Lines per page, background

Lining up text   (See Alignment)

Linking

charts

adding a linked chart, how to

editing a linked chart, how to

information from another application

adding linked information, how to

automatic/manual link, described

automatic/manual link, how to change

editing linked information, described

editing linked information, how to

manual link, how to create

overview

updating manually linked information, how to

linking/copying/embedding compared

printing linked information, draft quality limitations

Linking continued...

spreadsheet entries

adding linked entries, described

adding linked entries, how to

automatic/manual link, described

automatic/manual link, how to change

editing linked entries, described

editing linked entries, how to

manual link, how to create

overview

updating manually linked information, how to

List separator, international settings

Locating marked text   (See Bookmark)

Logo   (See Drawing)


Magnifying page in page preview, how to

Mailing labels

database

creating, how to

described

lesson:  Creating form letters

main document

creating, how to

described

overview

printing

described

how to

WorksWizards, creating interactively

Main document

envelopes

creating, how to

form feed, described

individual feed, described

form letters

creating, how to

described

mailing labels

creating, how to

described

Manual link

changing to automatic

from another application, described

from another application, how to

spreadsheet, described

spreadsheet, how to

creating, how to

Manual page break

automatic page breaks, effect on

deleting, how to

inserting, how to

replacing as special character

described

how to

searching as special character

described

how to

showing/hiding, how to

Margin

adding lines beside paragraph   (See Border)

changing, how to

described

envelope

form feed, how to adjust

individual feed, how to adjust

Margin continued...

indents and margins

background reading

compared

lesson:  Page layout and printing

page length and pagination, background

previewing, how to

saving to template

setting

Marking locations in document   (See Bookmark)

Maximize box, illustrated

Measurements on ruler

changing, how to

international settings

changing, how to

overview

overview

Menu, illustrated

Menu bar

illustrated

Works window

Merged document

envelopes   (See Envelope)

letters   (See Form letters)

mailing label   (See Mailing labels)

Microsoft Draw

Microsoft Excel, linking information from

Microsoft Paintbrush, embedding drawing from

Microsoft Publisher, copying to

Microsoft Works for Windows

charting tool

database tool

help movies

Getting around Help

Welcome to Help

Working strategies

overview of tools

quitting

described

how to

overview

Microsoft Works for Windows continued...

reporting tool

sharing information between tools

spreadsheet tool

starting

described

from MS-DOS, how to

from Windows, how to

last workspace arrangement displayed, described

last workspace arrangement displayed, how to

overview

Minimize box, illustrated

Minimizing a window to an icon

described

how to

Misspelled words, correcting

described

how to

overview

Mistakes, correcting   (See Editing)

Modem, dialing phone numbers

changing settings, how to

described

how to

Mouse

dialog box, how to use

highlighting text, how to

moving around document

described

how to

splitting windows, how to

Movies

When you click on one of the movie titles listed below, the movie will begin playing immediately.  When it is finished, you can find more information and instructions on how to perform a task by clicking on the See also reference that follows the movie title.

Changing paragraph appearance

(See also Paragraph formatting)

Changing text appearance

(See also Font)

(See also Style)

Copying text

(See also Copying)

Finding and replacing text

(See also Finding and replacing)

Movies continued...

Getting around Help

(See also Help basics)

(See also Microsoft Works for Windows)

Moving text

(See also Moving information)

Welcome to Help

(See also Help basics)

(See also Microsoft Works for Windows)

Working strategies

(See also Help basics)

(See also Microsoft Works for Windows)

Moving

dialog boxes

keyboard method, how to

mouse method, how to

information   (See Moving information)

windows, how to

Moving around

bookmarks

creating, how to

deleting, how to

described

going to, how to

footnote pane and document window, how to move between

jumping to specific page

described

how to

Moving around continued...

keyboard method

described

how to

mouse method

described

how to

overview

print preview, how to

scroll bars

WorksWizards, how to

Moving information

described

footnotes

footnote mark, effect

how to

formatting and styles, effect of moving

from other Works tools

described and effect of formatting

how to

how to move text

lessons

Moving and copying information

Sharing information

Moving information continued...

movie

notes, how to

overview

tabs, how to

to another application

described

how to


Naming a document

described

how to

number of characters allowed

overview for all tools

overview for word processor

Negative first line indent   (See Hanging indent)

Nested indent

creating, how to

described

removing, how to

New document

creating

described

how to

lesson: Entering text

naming

described

how to

overview

saving

described

how to

Non-breaking hyphen

described as special character

inserting, how to

replacing as special character

described

how to

searching as special character

described

how to

showing/hiding

described

how to

Non-breaking space

described as special character

inserting, how to

replacing as special character

described

how to

searching as special character

described

how to

showing/hiding

described

how to

Normal paragraph, background reading

Notes

copying, how to

deleting, how to

described

displaying, how to

editing, how to

inserting, how to

moving, how to

overview

preventing from printing

Number, international settings

changing, how to

overview

Numbered list

creating, how to

described

Numbering pages

described

multiple line header/footer, how to insert placeholder

one line (simple) header/footer, how to enter code

placeholder

described

inserting, how to

starting page number, how to change


Opening

document from another application

described

how to

existing document

described

how to

overview

footnote pane, how to

new document

described

how to

Optional hyphen

described

inserting, how to

showing/hiding

described

how to

Orphan line, preventing

Other applications

copying from

described

how to

overview

copying to

described

how to

embedding information   (See Embedded information)

linking information   (See Linking)

Other applications continued...

moving information to

described

how to

opening files from another application

described

how to

saving Works file for another application

described

how to

Outline border   (See Border)

Overtyping

(See also Replacing text)

described

turning on/off, how to


Page break

deleting, how to

inserting

automatically (repaginating), how to

manually, described

manually, how to

lesson:  Page layout and printing

preventing

between paragraphs, how to

within a paragraph, how to

previewing

repaginating, how to

replacing manual page break as special character

described

how to

searching manual page break as special character

described

how to

showing/hiding manual page break

described

how to

Page layout

envelopes   (See Envelopes)

footers   (See Footer)

headers   (See Header)

lesson:  Page layout and printing

mailing labels   (See Mailing labels)

margins   (See Margin)

overview

page break   (See Page break)

Page margins   (See Margin)

Page number

described

multiple line header/footer, how to insert placeholder

one line (simple) header/footer, how to enter code

placeholder

described

inserting, how to

starting page number, how to change

Page preview   (See Previewing)

Page size

changing, how to

described

Paragraph, ending

Paragraph formatting

aligning paragraphs (left/right/center/justify)   (See Alignment)

appearance

applying formats, background reading

borders   (See Border)

copying

described

how to

indenting   (See Indents)

lesson:  Formatting paragraphs

line spacing before or after

adding/removing, how to

described

Paragraph formatting continued...

line spacing within

described

setting, how to

movie

moving text, effect

page break, preventing

between paragraphs, how to prevent

within paragraph, how to prevent

tabs   (See Tabs)

types of formats, background reading

unit of measure, background

widow and orphan lines

Paragraph mark

deleting, background reading

replacing as special character

described

how to

searching as special character

described

how to

showing/hiding

described

how to

Parts of a window

Pasting, how to undo

Phone numbers, dialing

canceling, how to

changing settings, how to

described

how to

overview

Picas, as unit of measure

changing, how to

described

Picture   (See Drawing)

Placeholders in headers/footers

inserting

described

how to

overview

Points

point size   (See Font)

unit of measure on ruler

changing, how to

described

Portrait orientation

changing, how to

fonts, background reading

Power loss, effect on unsaved work

Practicing with Microsoft Works for Windows  (See Lessons)

Preventing

header/footer from printing

all pages, how to

described

first page, how to

notes from printing

page break

between paragraphs, how to

within paragraph, how to

widow and orphan lines

Previewing

how to

overview

Print preview   (See Previewing)

Printer

choosing, how to

overview

Printing

envelopes   (See Envelopes)

fonts

limitations in landscape orientation, how to correct

supported by printer

footnote on separate page, how to

form letters

described

how to

Printing continued...

formatting, how to print without

header/footer, preventing

all pages, how to

described

first page, how to

horizontally on the page (landscape)

how to

inserted object, limitations

legal size page

Printing continued...

lesson:  Page layout and printing

mailing labels

described

how to

notes, printing without

orientation

changing, how to

described

overview

Printing continued...

page number

multiple line header/footer, how to insert placeholder

one line (simple) header/footer, how to enter code

starting page, how to change

page size

choosing, how to

described

previewed document, how to

printer   (See Printer)

problems, background reading

settings stored on template

styles, how to print without

Proportional fonts, background reading


Querying a database

form letters

mailing labels

Question mark (?) as wildcard symbol

replacing text

described

how to use

searching text

described

how to use

Quitting

Microsoft Works for Windows

described

how to

WorksWizards, how to

Quotations, indenting


Read only document, how to assign

Reading a note, how to

Reducing

drawing, how to

window

minimizing to an icon, described

minimizing to an icon, how to

moving borders, how to

Reminder   (See Notes)

Removing text   (See Deleting)

Repaginating, how to

Repeating styles, how to

Replacing text

described

finding and replacing   (See Finding and replacing)

overtyping

described

turning on/off, how to

turning on/off, how to

Reporting tool, described

Resizing a drawing

described

how to

Restoring a window from an icon, how to

Reversing last editing/formatting action

how to

overview

Revising   (See Editing)

Right alignment

background reading

changing, how to

copying formats

described

how to

described

Right indent

creating, how to

removing, how to

RTF files

Ruler

background reading

indents   (See Indents)

margins   (See Margin)

measurement

changing, how to

overview

showing/hiding

described

how to

tabs   (See Tabs)

Running head   (See Header)


Saving

document as word processing file

described

how to

document for another application

described

how to

overview

Scaling a drawing

described

how to

Scientific notations

Screen display

draft view (uniform font and style)

described

overview

turning on/off, how to

Ruler, showing/hiding

described

how to

status bar, showing/hiding

described

how to

Toolbar, showing/hiding

described

how to

Scroll bar, illustrated

Scrolling

described

how to

Searching

described

how to

lesson:  Finding and changing text

movie

overview

Selecting (highlighting)

keyboard method, how to

mouse method, how to

overview

replacing highlighted text

described

turning option on/off, how to

Sharing information between Works tools

Sharing information with other applications

copying from another application

described

how to

overview

copying to another application

described

how to

embedding information   (See Embedded information)

lesson: Sharing information

linking information   (See Linking)

Sharing information with other applications continued...

moving information to another application

described

how to

opening files from another application

described

how to

saving Works file for another application

described

how to

Showing

footnotes, how to

notes, how to

Ruler

described

how to

special characters

described

how to

status bar

described

how to

Toolbar

described

how to

Single spacing

copying formats

described

how to

moving text, effect on formats

setting

described

how to

Sizing a window by moving borders, how to

Sound check

Space

before/after paragraph

adding/removing, how to

copying formats, described

copying formats, how to

described

moving text, effect on formats

whole versus decimal numbers, background

between lines

changing, how to

described

Space continued...

non-breaking space

described

inserting, how to

showing/hiding as special character, described

showing/hiding as special character, how to

replacing as special character

described

how to

searching as special character

described

how to

Special characters

described

extended characters, background reading

inserting, how to

overview

replacing

described

how to

searching

described

how to

overview

showing/hiding

described

how to

Spelling check

described

how to use

lesson:  Finding and changing text

overview

undoing changes, how to

Split bars, illustrated

Splitting a window

described

how to

Spreadsheet

copying entries to word processor

described

how to copy

linking entries to word processor

described

editing linked entries, described

editing linked entries, how to

how to link

overview

manual link, how to create

updating manually linked information, how to

moving entries to word processor

described

how to

Spreadsheet tool, described

Starting

Microsoft Works for Windows

described

from MS-DOS, how to

from Windows, how to

last workspace arrangement displayed, described

last workspace arrangement displayed, how to

overview

new document

described

how to

tutorial, how to

Starting page number, how to change

Startup dialog box, how to use

Status bar

background reading

showing/hiding

described

how to

Works window

Strikethrough

applying, how to

copying style

described

how to

moving text, effect on style

removing, how to

Style

applying

described

how to

background reading

copying

described

how to

Style continued...

described

draft view

described

turning on/off, how to

lesson:  Formatting characters

movie

moving text, effect

printing without, how to

removing, how to

Subscript/superscript

changing character position, how to

copying style

described

how to

described

moving text, effect on style

Suppressing headers/footers

all pages, how to

described

first page, how to

Synonyms

finding in thesaurus

described

how to

lesson:  Finding and changing text

overview


Table, creating columns with tabs

adding a column, how to

described

how to

Tabs

(See also Indents)

changing

custom tabs, how to

preset tabs, how to

columns in tables

adding a column, how to

creating, how to

described

Tabs continued...

copying formats

described

how to

deleting, how to

leader tabs, changing

custom, how to

preset, how to

lesson:  Working with columns and tabs

Tabs continued...

moving tabs, how to

moving text, effect on formatting

overview

preset measurement

setting custom tabs

described

how to

whole versus decimal numbers, background

Tabs continued...

tab marks as special characters

replacing, described

replacing, how to

searching, described

searching, how to

showing/hiding, described

showing/hiding, how to

tabs and indents compared

Tags   (See Bookmark)

Telephone numbers, dialing

canceling, how to

changing settings, how to

described

how to use

overview

Template

creating, how to

described

editing, how to

turning on/off, how to

Text

appearance, changing

lesson:  Formatting characters

movie

overview

copying   (See Copying)

deleting   (See Deleting)

displayed in draft view

described

turning draft view on/off, how to

editing   (See Editing)

entering

described

extended characters, background reading

Text continued...

finding and replacing   (See Finding and replacing)

moving   (See Moving information)

printed at bottom of page   (See Footer)

printed at top of page   (See Header)

wrapping on screen

described

turning on/off, how to

Text file

opening from another application

described

how to

saving Works file as

described

how to

Thesaurus

described

how to use

overview

Tiling windows

described

how to

Time

background reading

header/footer

multiple line header/footer, how to insert placeholder

one line (simple), how to enter code

international settings

changing, how to

overview

placeholder

described

inserting, how to

Title bar, illustrated

Toolbar

background reading

showing/hiding, described

showing/hiding, how to

Works window

Tools

charting tool

database tool

lesson:  Introducing the tools together

overview

reporting tool

sharing information between Works tools

spreadsheet tool

word processor tool

Tutorial

described

lessons  (See Lessons)

overview

starting, how to

Typeface   (See Font)

Typing text

deleting characters

described

overtyping

described

turning on/off, how to

undoing, how to


Underline

applying, how to

copying style

described

how to

moving text, effect on style

preceding tab as leader character

described

how to

printing without, how to

removing, how to

Undoing editing/formatting changes

how to

overview

Updating linked information

described

manually linked objects, how to

overview


Vertical split bar, illustrated

Viewing

document in draft view

described

how to

notes, how to

wrapped text

described

how to

Volume check


Widow line, preventing

Wildcard symbols

replacing text

described

how to use

searching text

described

how to use

Window

arranging multiple

described

saving arrangement, described

saving arrangement, how to

cascading

described

how to

icon

arranging, how to

described

minimizing/restoring, how to

Window continued...

illustrated

lesson:  Working with windows

moving

described

how to

moving around within

number of documents open at once

parts

Window continued...

sizing by moving borders, how to

splitting

described

how to

tiling

described

how to

Works window

Wizards   (See WorksWizards)

Word count

described

how to use

lesson:  Finding and changing text,

overview

Word processor tool, described

Works window

Workspace

described

saving window arrangement, how to

WorksWizards

address books

creating documents, how to

exiting, how to

form letters

mailing labels

moving around in, how to

overview

Wrapping text

described

entering information

how to


Zooming page in page preview, how to


File Update

Choose to update a Word Processor document after you have made changes to an embedded Works spreadsheet, chart, or drawing.

When you choose File Update, Works updates the embedded information in your Word Processor document without closing the tool you've used to make the changes.

If you do not choose File Update after making changes, Works asks you if you want to update the entries or chart in your Word Processor document.

More information

Using Microsoft Draw

Adding information from other applications


Edit Undo

Reverses your most recent editing or formatting action.  You must choose Undo immediately after editing or formatting to undo the action.

Shortcut...

To choose Edit Undo, press ALT+BACKSPACE.

More information

Undoing a change


Edit Cut

Cuts highlighted text from a document and places it on the Clipboard.

You can then paste the text in another location in the same document, another Works tool, or another Windows application.  To paste the text, press CTRL+V.

You can paste the text as many times as you like until you cut or copy other information to the Clipboard.

Shortcut...

To choose Edit Cut, press CTRL+X.

More information

Moving text

Deleting text

Highlighting text


Edit Copy

Copies highlighted text from a document and places it on the Clipboard.

You can then paste the text in another location in the same document, another Works tool, or another Windows application.  To paste the text, press CTRL+V.

You can paste the text as many times as you like until you cut or copy other information to the Clipboard.

Shortcut...

To choose Edit Copy, press CTRL+C.

More information

Copying text

Moving text

Highlighting text


Edit Paste

Pastes the contents of the Clipboard in your document at the location of the insertion point.

You can paste the same information as many times as you want until you cut or copy other information to the Clipboard.

Shortcut...

To choose Edit Paste, press CTRL+V.

More information

Copying text

Moving text

Highlighting text


Edit Delete

Deletes highlighted text from your document.

When you delete text, Works does not place it on the Clipboard.  The only way to recover deleted text is by immediately choosing Undo.

Shortcut...

To choose Edit Delete, press DEL.

More information

Deleting text

Highlighting text

Undoing a change


Edit Object

Choose to edit an inserted object.

When you highlight linked or embedded information in your document, the application or object name is displayed before the word Object in the command name; for example Edit MS Works Spreadsheet Object.  If the highlighted information is:

Linked, choosing Edit Object opens the source document for you to edit.

Embedded, choosing Edit Object starts the application you used to create the embedded information and displays a copy of the information for you to edit.

More information

Adding information from other applications

Using Microsoft Draw


Select Text

If you want to highlight text using the keyboard, you can extend the highlight using this command.

When you choose Select Text, you can extend the highlight from the position of the insertion point to the place you want by pressing the arrow keys ( [image]).  When Extend Highlight is on, EXT is displayed in the status bar.

To stop extending the highlight, choose this command again or press ESC.

If you want to cancel your selection, press an arrow key.

Shortcut...

To choose Select Text, press F8.

You can press F8 repeatedly to highlight increasing amounts of text.  Press F8 two times to highlight a word, three times for a sentence, four times for a paragraph, and five times for an entire document.

More information

Highlighting text


Select All

Choose to highlight an entire document.  You can then apply changes to the whole document, for example, you may want to change the font or style of all the text.

More information

Highlighting text


Options Show Toolbar

Choose to hide or show the Toolbar.

When the Toolbar is hidden, the check mark is no longer displayed beside Show Toolbar on the Options menu.

When the Toolbar is displayed, the check mark is displayed beside Show Toolbar on the Options menu.

More information

Showing and hiding the Toolbar or ruler


Options Show Ruler

Choose to hide or show the ruler.

When the ruler is hidden, you do not see it on your screen, and the check mark is no longer displayed beside Show Ruler on the Options menu.

When the ruler is displayed, you see it on your screen and the check mark is displayed beside Show Ruler on the Options menu.

More information

Showing and hiding the Toolbar or ruler


Options Show All Characters

Choose to display or hide all special characters, such as paragraph marks, tab marks, end-of-line marks, and spaces.

When special characters are displayed, the check mark is displayed beside Show All Characters on the Options menu.

When special characters are hidden, the check mark is not displayed beside Show All Characters.  Works is preset to hide special characters.

More information

Showing and hiding special characters

Inserting special characters


Options Show Footnotes

Choose to open or close the footnote pane which contains the text you typed when you inserted a footnote.

When the footnote pane is open, a check mark is displayed beside Show Footnotes on the Options menu.  Show Footnotes is dimmed until you create a footnote.

When the footnote pane is closed, the check mark is no longer displayed beside the command on the menu.  Works is preset to hide footnotes.

More information

Creating and editing footnotes


Options Draft View

Choose to turn Draft View on or off.  When draft view is:

On, Works displays and prints all text in one font and size, displays limited character styles, and does not display inserted objects.  A check mark is displayed beside Draft View on the Options menu.

Off, the characters return to their original font and size, and the check mark is no longer displayed beside the command on the menu.  Works is preset with draft view turned off.

More information

Working in draft view

Printing


Options Wrap for Window

Choose to turn on or off the Wrap for Windows option.  When Wrap for Windows is:

On, Works keeps lines of text from extending beyond the width of the window, even when you resize the window.  A check mark is displayed beside Wrap for Window on the Options menu.

Off, you see text and line endings as they will print.  The check mark is no longer displayed beside the command on the menu.  Works is preset with Wrap for Window turned off.

More information

Wrapping text for the window


Options Typing Replaces Selection

Choose to turn on or off the Typing Replaces Selection option.  When Typing Replaces Selection is:

On, Works replaces highlighted text with text you type.  A check mark is displayed beside Typing Replaces Selection on the Options menu.  Typing Replaces Selection is unavailable when the Overtype command is turned on.

Off, Works does not replace highlighted text with text you type, and the check mark is not displayed beside the command on the menu.  Works is preset with Typing Replaces Selection turned off.

More information

Deleting text


Options Overtype

Choose to turn on or off the Overtype option.  When the Overtype option is:

On, Works replaces existing characters with new characters you type.  A check mark is displayed beside Overtype on the Options menu, and OVR is displayed in the status bar.

Off, Works will not replace existing characters with new characters you type, and the check mark is no longer displayed beside the command.  Works is preset with Overtype turned off.

Shortcut...

To turn Overtype on or off, press INSERT.

More information

Deleting text


Options Word Count

Choose to count and display the total number of words in a document.  Words in headers and footers, footnotes, and main text are all included in the total.

More information

Counting the words in a document


Options Paginate Now

Choose to ensure that the page breaks in your document are updated.

Page breaks instruct the printer where to begin printing a new page.  You may need to repaginate a document if you are working with a long file or have been typing for an extended time.

Shortcut...

To choose Options Paginate Now, press F9.

More information

Changing the page layout


Insert Page Break

Choose to insert a horizontal page break at the location of the insertion point, instructing a printer to end one page and begin printing another.

Shortcut...

To choose Insert Page Break, press CTRL+ENTER.

More information

Inserting page breaks

Printing


Insert Drawing

Choose to start the Microsoft Draw application and create a drawing that is embedded in your Word Processor document.

While in Draw, you can choose Update from the File menu to update the drawing in the Word Processor document.

More information

Using Microsoft Draw

Adding information from other applications


File Print Preview

Displays your document as it will appear when printed.  You can check the margins, page breaks, headers, footers, and so on.  To:

See the next page, click Next.

See the previous page, click Previous.

Magnify the page half way, click Zoom In.

Move from one part of the magnified page to another, use the scroll bars
--or--
Press PAGE UP or PAGE DOWN.

Magnify the page all the way, click Zoom In twice.

Return to the full page, click Zoom Out once or twice depending on how many times you magnified the page.

Print the document, click Print.

Leave print preview, click Cancel.

Shortcut...

To choose Print Preview, click the Preview button on the Toolbar.

More information

Previewing


File Save As

Use to:

Name a document.

Save an exisiting document under a new name.

Save a document so you can use it with another application.

Create a template.

Shortcut...

More information

Creating templates

Naming and saving a document


File Print Form Letters

Use to print form letters.  When you print, Works replaces field name placeholders (for example, <<First name>>) with information from the specified field in the database you choose.  If you haven't created a form letter with field name placeholders, see Form Letters and Mailing Labels.

What if I don't see the database I want?

What if I want to view a single letter before printing all of the letters?

More information

Form letters and mailing labels


What if I want to view a single letter before printing all of the letters?

You can print a single copy of a form letter by choosing Print from the File menu.  The printed copy will show field name placeholders instead of database entries.


What if I don't see the database I want?

1	In the Print Form Letters dialog box, click Cancel to close the dialog box.

2	From the File menu, choose Open Existing File.

3	Under File Name, double-click the name of the database you want to open.

Works opens the database.

4	To bring your Word Processor document to the front again, click it or choose its name from the Window menu.

5	From the File menu, choose Print Form Letters.

The name of the database you opened should now be listed under Databases.


File Print Labels

Use to print mailing labels.  When you print, Works replaces field name placeholders (for example, <<First name>>) with information from the specified field in the database you choose.  If you haven't created a document with field name placeholders, see Form Letters and Mailing Labels.

What if I don't see the database I want?

What if there is too much information to fit on a mailing label?

More information

Form letters and mailing labels

Printing envelopes


What if I don't see the database I want?

1	In the Print Labels dialog box, click Cancel to close the dialog box.

2	From the File menu, choose Open Existing File.

3	Under File Name, click the name of the database you want to open.

Works opens the database.

4	To bring your Word Processor document to the front again, click it or choose its name from the Window menu.

5	From the File menu, choose Print Labels.

The name of the database you opened should now be listed under Databases.


What if there is too much information to fit on a mailing label?

You can try changing the text in the Word Processor document to a smaller font size.


File Page Setup & Margins

Use to define the margins and page size of the document you want to print.

What if I want to print a document horizontally?

More information

Changing the page layout

Headers and footers


What if I want to print a document horizontally?

There are two basic steps to remember:

1	Switch the Page Length and Page Width measurements in this dialog box.  For example, change the page length to 8.5" and the page width to 11".

2	From the File menu, choose Printer Setup.  Under Orientation, choose Landscape.

If these two settings don't match when you print, Works displays a message reminding you to change the settings.


Edit Paste Special

Use to copy character or paragraph formatting--but not the text itself--from copied text to highlighted text in the same or another Word Processor document.

If you want to copy the text as well as character and paragraph formatting, choose Copy from the Edit menu.

More information

Copying text

Changing text appearance

Changing paragraph appearance


Edit Headers & Footers

Use to create headers and footers for your document.  You can create a:

One-line header or footer by typing text and codes in the Header or Footer boxes.

--Or--

Multi-line header or footer using header or footer paragraphs.

When you create a multi-line header or footer, you may need to increase the header or footer margin to accommodate the additional text.  To see what the header or footer will look like when you print, click the Preview button on the Toolbar.

More information

Headers and footers


Select Go To

Use to jump to a specific page number or bookmark in your document.

Shortcuts...

How do I create a bookmark?

More information

Adding bookmarks and notes

Moving within a document


How do I create a bookmark?

1	Click where you want to place the bookmark.

2	From the Insert menu, choose Bookmark Name.

3	Type a name for the bookmark.

4	Click OK.


Select Find

Use to find text or special characters in your document.  Works begins searching from the position of the insertion point or from the end of highlighted text.

Shortcut...

More information

Finding and replacing text

Special characters and placeholders


Select Replace

Use to find text or special characters and replace them with other text or characters you specify.  Works begins searching from the position of the insertion point or from the end of highlighted text.

More information

Finding and replacing text

Special characters and placeholders


Format Font & Style

Use to change the font or style of highlighted text.

Font and size shortcuts...

Style shortcuts...

Text position shortcuts...

More information

Changing text appearance


Format Indents & Spacing

Use to set indents, alignment, and line spacing for highlighted paragraphs.

Indenting shortcuts...

Aligning shortcuts...

Line-spacing shortcuts...

More information

Indenting a paragraph

Changing paragraph appearance


Format Tabs

Use to set tabs for a highlighted paragraph.  For example, you may want to indent the first line of a paragraph or create a table.  You can display this dialog box at any time by double-clicking the ruler.

Shortcuts...

What if I want to see tab marks ( [image]) in my document?

More information

Working with tabs

Changing paragraph appearance


What if I want to see tab marks in my document?

To view tab marks and other special characters, choose Show All Characters from the Options menu.


Format Border

Use to create borders below, above, or around a highlighted paragraph or paragraphs.

More information

Changing paragraph appearance

Indenting a paragraph


Format Picture

Use to enlarge or reduce a highlighted picture that has been copied, linked, or embedded from another application or Works tool.

More information

Using Microsoft Draw

Linking to a Works spreadsheet

Adding notes

Adding information from other applications


Options Check Spelling

Checks the spelling in your document against the Works dictionary.  Works searches for incorrectly spelled, capitalized, hyphenated, and repeated words, and suggests correct spellings.

Shortcut...

What if Works doesn't suggest spellings for a misspelled word?

More information

Checking spelling


What if Works doesn't suggest spellings for a misspelled word?

Works will not suggest spellings if a word does not resemble a word in its main dictionary.

If you frequently use a word that is not in the main dictionary, you can add it to your personal dictionary.

Type the word in the Change To box, and then click Add.

The next time you check spelling, Works will suggest the correct spelling if the word is misspelled.


Options Thesaurus

Use to suggest synonyms for a highlighted word.

Shortcut...

More information

Finding synonyms


Insert Special Character

Use to insert a special character or placeholder where the insertion point is located.  You can show or hide special characters by choosing Show All Characters from the Options menu.

Shortcuts...

More information

Special characters and placeholders


Insert Footnote

Choose to create a footnote.  When you insert a reference for the footnote, a pane opens at the bottom of the document where you can type the footnote text.

More information

Creating and editing footnotes


Insert Bookmark Name

Use to insert a bookmark at the location of the insertion point, enabling you to move quickly to a specific location in your document.

How do I move to a bookmark I've created?

More information

Adding bookmarks and notes

Finding and replacing text


How do I move to a bookmark I've created?

To move to a bookmark, choose Go To from the Select menu, then click the name of the bookmark you want to jump to.


Insert Database Field

Inserts a field name from a database into your Word Processor document at the position of the insertion point.  The field name serves as a placeholder for entries that will be included in your form letters and mailing labels when you print them.

What if I don't see the database I want?

More information

Form letters and mailing labels

Printing envelopes


What if I don't see the database I want?

1	In the Insert Field dialog box, click Cancel to close the dialog box.

2	From the File menu, choose Open Existing File.

3	Under File Name, click the name of the database you want to open.

Works opens the database.

4	To bring your Word Processor document to the front again, click it or choose its name from the Window menu.

5	From the Insert menu, choose Database Field.

The name of the database you opened should now be listed under Databases.


Insert Chart

Inserts a chart you've created in a Works spreadsheet into your Word Processor document.

What if I don't see the spreadsheet I want?

More information

Copying between tools

Chart basics


What if I don't see the spreadsheet I want?

1	In the Insert Chart dialog box, click Cancel to close the dialog box.

2	From the File menu, choose Open Existing File.

3	Under File Name, click the name of the spreadsheet you want to open.

Works opens the spreadsheet.

4	To bring your Word Processor document to the front again, click it or choose its name from the Window menu.

5	From the Insert menu, choose Chart.

The name of the spreadsheet you opened should now be listed under Spreadsheets.


File Print

Use to:

Print the current document.

Specify how many copies you want to print.

Choose Draft Quality printing.

Shortcuts...

What if the printer won't print my document?

More information

Printing


What if the printer won't print my document?

Make sure you have chosen the correct printer, and that the printer is plugged in, connected to your computer, and loaded with paper.  If you have not selected a printer, choose Printer Setup from the File menu and choose the printer you want.


Edit Paste Special

Choose to link or embed information from another Works tool or another Windows application to a Works Word Processor document.

What if I can't choose Paste Link?

More information

Adding information from other applications

Linking to a Works spreadsheet


What if I can't choose Paste Link?

If the Paste Link button is unavailable, it means that the information you chose under Data Type cannot be linked.  Try choosing a different data type.


Edit Links

Choose to change a highlighted link.  You can:

Change a link from manual to automatic.

Update manually linked information.

Unlink information.

Change the name or location of the file the link is connected to.

Open the source document for the linked information.

More information

Adding information from other applications

Linking to a Works spreadsheet


Edit Change Link

Choose to reconnect a link to its source document.  For example, if you rename or move a source document, you must reconnect the link to the source under the source document's new name or location.

More information

Adding information from other applications

Linking to a Works spreadsheet


Insert Object

Choose to embed information from another tool or application in a Works Word Processor document.

What if the application in which I want to create an embedded object is not listed?

More information

Adding information from other applications

Using Microsoft Draw


What if the application in which I want to create an embedded object is not listed?

That application may not be capable of embedding information in Works.  For more information, check the application's documentation.


Insert Note-It

Opens Microsoft Note-It from within the Word Processor.  Use this dialog box to insert a picture and caption in your document that corresponds to a note you've written.  Double-clicking the picture within your document displays the corresponding note.

More information

Adding notes


Help

When you click this button or press F1, Works displays this topic.


OK

To carry out the choices you've made, click OK or press ENTER.


Cancel

To close the dialog box without accepting changes, click Cancel or press ESC.


Control-menu box

To close the dialog box without saving changes, double-click the Control-menu box or press ESC.


Title bar

Displays the name of the command.

To move the dialog box to a new location, move the mouse pointer over the title bar, hold down the mouse button, and drag until you move the dialog box where you want it.


File Name

Lists all files in the current directory.

To name a file, type a name no more than eight characters long.  You can use any characters except for spaces and those shown below, which have a special meaning for MS-DOS.


Directories

Displays the current drive and directory (c:\msworks), followed by a list of subdirectories in the current directory.  If you want to name a file and save it in another directory, change to that directory.

To change to another directory, double-click the drive to see the other directories, then click the directory you want.

If you can't see all of the directory names, click the up or down arrow.


Drives

Displays the current drive.

To save the file on another drive, click the down arrow to see the list of drives, and then click the one you want.  For example, if you want to save the file on a floppy disk, click drive a:

Note:  When you choose another drive, the directories on that drive will be listed under Directories.  To change to another directory, click the one you want from the Directories list.


Make Backup

Click to create a backup copy of your Word Processor document.  An X appears in the box when the option is chosen.

To differentiate the copy from the original, Works adds the extension .BPS to the copy.  The copy is updated each time you choose File Save or File Save As.


Save File as Type

Saves the file as a Works Word Processor document (Works WP), unless you choose another file type.  For example, you may want to save the file in another format so you can open it in another application or use it as a template.

To save the file in another format, click the down arrow to see the list of choices then click the one you want.  If you choose:

Text, your document is saved without formatting information.  Choose this if you want to open the file in another application that cannot read Works or RTF format.

Text (DOS), your document is saved using the ANSI character set.  Only some Windows applications recognize this format.

WP template, the file is saved as a template that you can use as a starting point to create other documents.  Once you save a file as a template, Works uses the template every time you create a new Word Processor document.  If you do not want to use the template, choose Works Settings from the Options menu and clear the Use Templates For Word Processor box.

RTF, your document is saved in Rich Text Format (RTF), a text file that preserves formatting information.  These files are slower to open and read than Works files, but can be read by many more applications.

Word Perfect 5.0 & 5.1, Word for Windows, or Windows Write, your document is saved so you can open it in the application you choose.


OK

To carry out the choices you've made, click OK or press ENTER.


Shortcut...

To save a document, press CTRL+S.


Databases

Lists databases you currently have open.

Click the name of the database whose information you want to insert into your form letter.

Works prints one copy of the form letter for each record, inserting the appropriate field entries in place of the placeholders.


Print

To begin printing form letters, click Print.


Preview

To see how your form letter will appear when database information is inserted, click Preview.

The form letter is displayed in reduced scale in the Preview window.


Databases

Lists databases you currently have open.

Click the name of the database that contains the information you want to insert in your mailing labels.

Works prints one mailing label for each record, inserting the appropriate field entries in place of the field name placeholders.


Label Spacing

Determines the space between mailing labels.

To set the distance from the top of one label to the top of the next label, type a measurement in the Vertical box.  Works proposes 1" as the vertical spacing.

--Or--

To set the distance from the left edge of one label to the left edge of the next label, type a measurement in the Horizontal box.  Works proposes 3.5" as the horizontal spacing.


Number of Labels Across Page

To specify the number of labels Works prints across a page, type a number.


Print

To begin printing labels, click Print.

The Page Setup & Margins dialog box is displayed.  Set margins and page measurements if necessary and then choose OK.  When the Print dialog box is displayed,  choose the print options you want.


Preview

To see how your labels will appear when database information is inserted, click Preview.

Works displays the mailing labels in reduced scale in the Preview window.


Test

To test the alignment of labels before printing the entire list, click Test.

Works prints two lines of labels.  If necessary, adjust the margins and page measurements and retest until you are satisfied.


Top Margin

To change the amount of white space between the top of a page and the top of the first line of text, type a new measurement.

The top margin is preset at 1".


Bottom Margin

To change the amount of white space between the bottom of a page and the top of the last line of text, type a new measurement.

The bottom margin is preset at 1".


Left Margin

To change the amount of white space between the left edge of a page and the left edge of text, type a new measurement.

The left margin is preset at 1.25".


Right Margin

To change the amount of white space between the right edge of a page and the right edge of text, type a measurement.

The right margin is preset at 1.25".


Header Margin

To change the amount of white space between the top of a page and a header, type a new measurement.

Note:  The header margin must always be smaller than the top margin.  The header margin is preset at 0.5".


Footer Margin

To specify the amount of white space between the bottom of a page and the footer, type a new measurement.

Note:  The footer margin must always be smaller than the bottom margin.  The footer margin is preset at 0.75".


1st Page Number

When you create a header or footer to number the pages, Works assumes you want to begin with the number one.  However, if you want to combine several documents into one document, you can set the starting page number for each document so that when you combine documents the pages are numbered consecutively.

To change the starting page number, type the number you want.

Note:  Works will only number the pages if you have created a header or footer.  For more information, see Headers and Footers.


Page Length and Page Width

Works is preset to print on 8.5" by 11" paper in Portrait (vertical) orientation.

To change the paper size, type a new page length and or width.

To change the page orientation, switch the length and width measurements.  For example if you want to print horizontally on 8.5" by 11" paper, change the page length to 8.5" and the page width to 11".

Note:  When you change the paper size or orientation, you must also choose Printer Setup from the File menu and change the Paper Size and Orientation settings.  To print horizontally, choose Landscape orientation.


Page Length and Page Width

Works is preset to print on 8.5" by 11" paper in Portrait (vertical) orientation.

To change the paper size, type a new page length and or width.

To change the page orientation, switch the length and width measurements.  For example if you want to print horizontally on 8.5" by 11" paper, change the page length to 8.5" and the page width to 11".

Note:  When you change the paper size or orientation, you must also choose Printer Setup from the File menu and change the Paper Size and Orientation settings.  To print horizontally, choose Landscape orientation.


Character or Paragraph Format

To apply character formats, such as bold, italic, or underline, from copied text to text you have highlighted, click Character Format.

--Or--

To apply paragraph formats, such as indents, spacing, and alignment, from copied text to text you have highlighted, click Paragraph Format.


Header

To create a one-line header that prints at the top of every page, type any text and or codes you want.

For information on codes, click the colored text "codes" on this page.


Footer

To create a one-line footer that prints at the bottom of every page, type any text and or codes you want.

For information on codes, click the colored text "codes" on this page.


No Header on 1st Page

Click to eliminate the header from the first printed page of a document.  An X appears in the box when the option is chosen.


No Footer on 1st Page

Click to eliminate the footer from the first page of a document.  An X appears in the box when the option is chosen.


Use Header and Footer Paragraphs

Use to create a multi-line header or footer that you can format like regular text.

To create a header or footer paragraph, or both, click in the appropriate box.  An X appears in the box when the option is chosen.

When you choose OK, Works places an H (for header) and an F (for footer) at the beginning of your document, like this...

H

F	Page - *Page*

To create a header, click to right of the "H" then type the text you want.  To type more than one line, press SHIFT+ENTER  to move to the next line and so on.

Note:  Works automatically inserts a page number placeholder (Page - *Page*) in the footer paragraph.  If you do not want Works to insert page numbers in a footer, delete the placeholder text.


Go To

To jump to a specific page number or bookmark, type a number or bookmark name.

When you choose OK, Works moves the insertion point to the specified location.

If you want to move to a bookmark, you can also double-click its name in the Names list below.


Names

Lists the bookmarks you have defined for the current document.

To jump to a bookmark, double-click the bookmark name.  If you can't see all of the available names, click the up or down arrow.


Shortcuts...

To	Press

Choose Select Go To	F5

Go to the next bookmark	SHIFT+F5

Go to the beginning of document	CTRL+HOME

Go to the end of document	CTRL+END


Find What

To find a specific word, phrase, or special character, type the text you want to find.

You can use the question mark (?) wildcard to represent any single character in the same position.

For example, if you want to find a name, but are unsure whether it is spelled Anderson or Andersen, type anders?n and Works will find either name.

You can use symbols to find special characters like paragraph marks, white space, and tab marks.  To see a list of special characters, click the colored text "special characters" on this page.


Match Whole Word Only

Click to search for a whole word only.  An X appears in the box when the option is chosen.

For example, if you are searching for "art" and choose this option, Works will find every occurrence of "art" but will not find "start" or "articulate."


Match Case

Click to indicate that you want Works to match upper and lower case when searching.  An X appears in the box when this option is chosen.

For example, if you are searching for the name "Black" and choose this option, Works will find the name "Black" but will not find the word "black".


Shortcut...

To repeat a search, press F7.


Special Characters

To search for special characters within your document, use the following symbols:

To find Tab marks Paragraph marks End-of-line marks Manual page-break marks Non-breaking spaces Optional hyphens Non-breaking hyphens Carets Question marks Any ASCII character White space Any character	Press ^t ^p ^n ^d ^s ^- ^~ ^^ ^? ^# ^w ?
Note:  To type the caret (^) character, press SHIFT+6.

For example, if you want to find the word "hiking" at a tab position, type ^thiking in the Find What box.  To replace "hiking" with the word "backpacking", preceded by two spaces, type ^s^sbackpacking in the Replace With box.


Replace With

To specify replacement text, type the text you want in this box.


Replace

To replace only some instances of the search text, click Replace.

When Works finds a match, Works highlights the occurrence and asks if you want to replace it.  Choose Yes (Y) or No (N) to accept or reject each instance.  Choose Cancel to cancel the command.


Replace All

To replace all occurrences of search text within the document, click Replace All.


Font

Lists the fonts your printer supports.

Click the font you want.  If you can't see all of the available fonts, click the up or down arrow.


Size

Lists the font sizes your printer supports.

Click the font size you want.  If you can't see all of the available font sizes, click the up or down arrow.

Examples:	8pt	10pt	12pt


Style

To apply one or more styles, click the ones you want.  An X appears in a box when the style is chosen.

Examples:  Bold and underline	Bold and italic


Position

To specify the position of highlighted text, click the option you want.

For example, superscript (above line level) is often used for footnote references, and subscript (below line level) is often used for scientific notation.


Font and size shortcuts...

To change font or font size

1	On the Toolbar, click a down arrow to see a list of choices.

--or--

To choose	Press

Font	CTRL+F

Font size	CTRL+Z

2	Click the font or font size you want.
--or--
Type a font or size in the appropriate box.


Style shortcuts...

To apply styles

On the Toolbar, click the buttons you want.

--or--

To apply	Press

Bold	CTRL+B

Italic	CTRL+I

Underline	CTRL+U


Text position shortcuts...

To change to	Press

Normal	CTRL+SPACEBAR

Subscript	CTRL+= (equal sign)

Superscript	CTRL++ (plus sign)


Indents

When you change the indents, Works assumes the unit of measure is inches.  You don't have to type the inches symbol (").

To change the distance between the left margin and the first character in each line of a paragraph, type a measurement in the Left Indent box.

To change the distance between the left indent and the first character in the first line, type a measurement in the First Line Indent box.

To change the distance between the right margin and the last character in each line of a paragraph, type a measurement in the Right Indent box.

If you want to create a hanging indent--for example to create a numbered or bulleted list:

1	In the Left Indent box, type a measurement to indicate how far you want to indent the body of the paragraph.  For example, to indent a paragraph a quarter of an inch, type .25.

2	In the 1st Line Indent box, type a negative number equal to the number you typed in the Left Indent.  For example, if you typed .25 in the Left Indent box, type -.25 in the 1st Line Indent box.


Line Spacing

When you change line spacing, Works assumes the unit of measure is lines.  You don't have to type "li" for line.  To:

Change the space between lines, type a number or decimal number (such as 1.5) in the Space Between Lines Box.

Until you make a change, Works uses Auto spacing, which means Works adjust the line height to accommodate the largest font size in any given line.

If you change the line spacing to 1, and the font size is 12 pt or less, Works sets the line height at 12 pt regardless of the font size you are using.  If the font size is greater than 12 pt, Works sets the line height based on the largest font size in any given line--just like auto spacing.

To add space before or after a paragraph, type a whole or decimal number in the appropriate box.

Note:  Space added after a paragraph never prints as the first line at the top of a page; in this case, the blank line is discarded.

If you want to enter another unit of measure, type the abbreviation after the measurement.  For example, type in for inches, cm for centimeters, pi for picas, or pt for points.


Alignment

To change the alignment of a highlighted paragraph, click the option you want.

Note:  Justified alignment means that Works aligns the first character of each line with the left indent marker and the last character of each line with the right indent marker.  Space between each words is equally distributed for each line.


Paragraph Breaks

To keep a paragraph from being split between two pages, click Don't Break This Paragraph.  An X appears in the box when this option is chosen.

To keep a paragraph together with the paragraph or table that follows it, click Keep Paragraph With Next.  An X appears in the box when this option is chosen.


Indenting shortcuts...

To create a	Press

Hanging indent	CTRL+H

Nested indent	CTRL+N

To remove a	Press

Hanging indent	CTRL+G

Nested indent	CTRL+M


Aligning shortcuts...

To align information

On the Toolbar, click...

--or--

To align	Press

Left	CTRL+L

Center	CTRL+E

Right	CTRL+R

Justify	CTRL+J


Line-spacing shortcuts...

To change the spacing

On the Toolbar, click...

--or--

To apply	Press

Single spacing	CTRL+1

1.5 line spacing	CTRL+5

Double spacing	CTRL+2

1 line before paragraph	CTRL+O (letter o)

No lines before paragraph	CTRL+0 (zero)


Position

To set a tab for a paragraph, type the measurement where you want Works to set the tab stop on the ruler, then click Insert.  Works assumes the unit of measure is inches--you don't have to type the inches symbol (").

For example, to set a tab that is 3/4 of an inch from the left margin, type .75

If you don't see the ruler, choose Show Ruler from the Options menu.


Alignment

To align text in relation to a tab stop, click Left, Right, or Center.  To align decimal points at a tab stop, click Decimal.


Leader

Leader characters fill the space between where you press TAB and the next tab stop, and help guide the eye from column to column.  Example:

Seattle....................................................23

To fill the space before a tab stop, click option you want.


Default Tab Spacing

Works preset tab spacing is 0.5".  This means that each time you press TAB, the insertion point moves a half inch.

To change preset tab spacing, type a measurement.  Works assumes the unit of measure is inches--you don't have to type the inches symbol (").


Insert

Inserts tab stops you type in the Position box.

To set or change a tab, click Insert each time you type a position in the Position box.


Delete

To remove a tab stop, click the tab stop in the Position box and then click Delete.


Delete All

To remove all tab stops listed in the Position box, click Delete All.


Close

To close the dialog box and carry out the changes you made, click Close.


Shortcuts...

To quickly set a left-aligned tab

1	Highlight the paragraph where you want to set the left-aligned tab.

2	On the ruler, click the position where you want to set the tab.


Border

Click the border or borders you want to apply to the paragraph or paragraphs you have highlighted.  An X appears in the box when the option is chosen.

For example, to place lines above and below a title, click both Top and Bottom.


Line Style

To choose a line style for your border, click the option you want.


Scaling

To change the height and width proportions of the picture, type percent values in the Height and Width boxes.

For example, if you type 80 in the Width box, the picture will be 20% narrower while remaining the same height.


Not in Dictionary

The first word Works does not recognize is displayed here.  Works will continue to find words that are not in its dictionary until you click Cancel.


Change To

Works displays the most likely replacement for a word it could not find in either the main or your personal dictionary.  You can:

Accept the suggestion.

Choose one of the alternatives listed in the Suggestion box below.

Type your own replacement word in the box.


Suggestions

Lists alternatives for the word Works could not find in its dictionary.

To display a word from the Suggestions box in the Change To box, click the suggested word you want.  If you can't see all of the available words, click the up or down arrow.


Ignore

Click to leave the unrecognized word unchanged.

For example, if Works does not recognize a person's name, but the spelling is correct, click Ignore.


Ignore All

Click to ignore all occurrences of the unrecognized word.

For example, if Works does not recognize a name that is frequently referred to in your document, click Ignore All.


Change

Click to replace the unrecognized word with the word in the Change To box.


Change All

Click to replace all occurrences of the unrecognized word with the word in the Change To box.


Add

Click to add the word in the Change To box to your personal dictionary.

Works uses both your personal dictionary and the 120,000-word main dictionary to check your document.


Suggest

Click to display a list of alternate spellings for an unrecognized word.

The suggestions appear in the Suggestions box.


Skip Capitalized Words

Click to skip words spelled with all capital letters, such as acronyms.  An X appears in the box when this option is chosen.


Always Suggest

Click to automatically display a list of suggested spellings each time Works finds a misspelled word.  An X appears in the box when this option is chosen.

Note:  When you turn on Always Suggest, it can take longer to check the spelling in your document.  If you do not click Always Suggest, you can click Suggest when you want to view suggestions for a misspelled word.


Shortcut...

To check spelling

On the Toolbar, click...


Meanings

Displays meanings for the highlighted word.

To view a list of synonyms for a meaning, click a word from the Meanings box.


Synonyms

Displays a list of synonyms for the highlighted word.

To choose a synonym to replace the original word, click the word you want from the Synonyms box.


Suggest

To view a list of synonyms for a specific meaning, choose a meaning, and then click Suggest.

The synonyms appear in the Synonyms box.


Change

Replaces the original word in your document with the synonym you choose.

To replace a word with one of its synonyms, click the synonym you want, and then click Change.


Shortcut...

To check synonyms

On the Toolbar, click...


Special Character

Click the special character or a placeholder you want to insert at the position of the insertion point. To:

Insert an end-of-line mark that starts a new line, but not a new paragraph, click End-of-line Mark.

Hypenate a word only when the word occurs at the end of a line, click Optional Hyphen.

Keep two words that must be joined by a hyphen from being separated at the end of a line, click Non-breaking Hyphen.

Keep two words that must stay together from being separated at the end of a line, click Non-breaking Space.

Insert a page-number placeholder, which is replaced by the page number when you print the document, click Print Page Number.

Insert a filename placeholder, which is replaced by the filename when you print the document, click Print Filename.

Insert a date placeholder, which is replaced by the date when you print the document, click Print Date.

Insert a date placeholder, which is replaced by the long form (June 10, 1991) of a date when you print the document, click Print Long Date.

Insert a time placeholder, which is replaced by the time when you print the document, click Print Time.

Insert today's date--which is not updated when you print the document, click Current Date.

Insert the current time--which is not updated when you print the document, click Current Time.


Shortcuts...

To insert	Press

End-of-line mark	SHIFT+ENTER

Optional hyphen	CTRL+-

Non-breaking hyphen	CTRL+SHIFT+-

Non-breaking space	CTRL+SHIFT+SPACEBAR

Print page number	CTRL+P

Print file name	CTRL+A

Print date	CTRL+T

Print time	CTRL+D

Current date	CTRL+;

Current time	CTRL+SHIFT+;


FootnoteType

Works is set to automatically insert a numbered reference mark.

To instruct Works to create a new footnote and insert a numbered reference mark, click OK.

Note:  When you move, copy, or delete a footnote, all numbered footnotes are renumbered.

--Or--

To instruct Works to create a new footnote and insert the reference mark you type, click Character Mark.  In the Mark box, type a reference mark up to 10 characters long.


Name

Type a name for the bookmark up to 15 characters long.  The name should be text, or a combination of text and numbers.  If you only type numbers, Works won't accept the name.


Names

Lists bookmarks you've already defined for the current document.

1	To replace or delete a bookmark, click its name.  If you can't see all of the available names, click the up or down arrow.

The bookmark name appears in the Name box.

2	To replace a bookmark, type another name in the Name box.
--Or--
To delete a bookmark, click Delete.


Delete

To delete a bookmark, click its name in the Names box, then click Delete.

The Cancel button changes to Close after you delete a bookmark.


Close

To close the dialog box and delete the bookmarks you specified, click Close.


Databases

Lists databases that are currently open.

Click the name of the database whose entries you want to insert when you print form letters or mailing labels.  If you can't see all of the available names, click the up or down arrow.


Fields

Lists field names in the database you selected from the Databases list.

To insert a field name, double-click its name from the list.  If you can't see all of the available names, click the up or down arrow.


Field Name

Type the name of the field name you want to insert.  You can also double-click its name in the Fields list above.


Spreadsheets

Lists spreadsheets that are currently open.

To view a list of charts for a specific spreadsheet, click the spreadsheet name containing the chart you want.

A list of charts created from that spreadsheet will appear in the Charts list.


Charts

Lists the available charts for the spreadsheet you selected.

To insert a chart, double-click its name from the list.

Works inserts the chart into the Word Processor document at the position of the insertion point.


Number of Copies

Type the number of copies of your document you want to print.

For example, if you type 3 and your document is three pages long, Works will print nine pages altogether.  Works proposes 1 as the number of copies.


Print Range

To print the entire document, click All.

--Or--

To print a range of pages, click Pages and then type the page numbers in the From and To boxes.


Draft Quality Printing

Click to print your document without bold, italic, and underline formatting.  An X appears in the box when this option is chosen.

Depending on your printer, Works may print faster with Draft Quality Printing chosen.


OK

To carry out the choices you've made and print the current document, click OK or press ENTER.


Shortcuts...

On the Toolbar, click...

--or--

Press CTRL+P


Source

Lists the application, name, and extension of the file currently on the Clipboard.  In the case of a spreadsheet, the row and column references are listed following the name and extension.


Data Type

Lists the different kinds of information and applications you can link or embed.

Click the type of information or name of the application you want to link or embed.  If you can't see all of the available choices, click the up or down arrow.

In most cases, the appropriate type of information or application is already selected.


Paste

Click to embed the information you selected under Data Type into your Word Processor document.

If the information cannot be embedded, it will simply be inserted at the position of the insertion point in your Word Processor document.  In these cases, you will not be able to change the information from within the Word Processor document.


Paste Link

Click to link the information you selected under Data Type into your Word Processor document.

The linked information will be updated when the source information changes.

Note:  If document you copied information from has not been saved, the Paste Link button is unavailable.


Links

Lists the linked information and source files for the link or links you have highlighted.

If you have highlighted more than one link, click the link you want to change.


Update

To automatically update linked information each time the source information changes, click Automatic.

--Or--

To update linked information only when you choose Update Now, click Manual.


Update Now

Click to update manually-linked information.


Cancel Link

Click to cancel the link you have selected from the Links box.

When Works cancels a link, the information remains in the Word Processor document as copied rather than linked information.  The information is no longer updated when information in the source file or application changes.


Change Link

Click to change the name or location of the source document the link is connected to.

Works displays the Change Link box where you can type the new location or name of the source file.


Play

Click to play an object.

If there is not an object that can be played, Play will remain unavailable.


Edit

Click to open the source document for the link you have selected in the Links box.


File Name

Lists all files in the current directory.

If you have changed the source document's name, type the document's new name or click the name in the list.  If you can't see all of the names, click the up or down arrow.

You can type an * (asterisk) to represent any number of characters in a filename.  You can use this to list a group of related files.  For example:

If you want to list	Type

Only files with the extension .TXT	*.txt

All spreadsheet files	*.wks

All spreadsheet files that start with s	s*.wks

All files	*.*


Directories

Displays the current drive and directory (c:\msworks), followed by a list of subdirectories in the current directory.  If the source document is located in another directory, change to that directory.

To change to another directory, double-click the drive to see the other directories, then click the directory you want.

If you can't see all of the directory names, click the up or down arrow.


Drives

Displays the current drive.

If the source document is located on another drive, click the down arrow to see the list of drives, and then click the drive where it is located.

Note:  When you choose another drive, the directories on that drive will be listed under Directories.  To change to another directory, click the one you want from the Directories list.


List Files of Type

Lists the type of files you can open in Works.  The file type you choose determines the files that are listed under File Name.  Until you make a change, Works lists all Works files (Works Files *.w*).

To change the type of files listed in the File Name box, click the down arrow to see the list of choices, and then click the type you want.

For example, if you only want to list spreadsheet files, choose Works SS (*.wks).


Object Type

Lists the Works tools or Windows applications you can use to create information that you can then embed in a Works Word Processor document.

Click the name of the Works tool or application you want to use to create embedded information.


OK

Click to start the tool or application you selected.

Works opens the tool or application, where you can create the object or information you want to embed in your Word Processor document.

After you have created the information, you can close the tool or application and embed the information in your document by choosing:

Close from the File menu--if you are using a tool like the Works Spreadsheet.

--or--

Exit & Return from the File menu--if you are using an application such as Microsoft Draw or Microsoft Excel.


Choose a picture

Displays pictures you can use to represent a note within your document.

To insert a picture, click the one you want.  To see all of the available choices, click the right or left arrow.


Type your caption here

Type the text you want to appear below the picture as a caption.


Type your note here

Type the note you want Works to display when you double-click the picture.

You can type about 25 lines.  Each line can be up to 40 characters wide. You can cut, copy, and paste within the note using the following keys:

To	Press

Cut	CTRL+X

Copy	CTRL+C

Paste	CTRL+V


Would you like big or small text?

To specify the size of the note text, click Big or Small.


Apply

To insert a note you've created into your Word Processor document, click Apply.

The note is inserted at the position of the insertion point.


OK

To accept notes inserted into the Word Processor document, click OK.

You can apply more than one note to your document before choosing OK.


Word Processor topics
To open a topic, click the one you want

from the indented sections of the list below.

Getting started

Creating a document

Moving within a document

Highlighting text

Making changes

Copying text

--includes movie

Deleting text

Moving text

--includes movie

Finding and replacing text

--includes movie

Adding bookmarks and notes

Spelling, synonyms, and word count

Undoing a change

Creating and editing footnotes

Special characters and placeholders

Enhancing the appearance

Changing text appearance

--includes movie

Changing paragraph appearance

--includes movie

Indenting a paragraph

Working with tabs

Changing the screen display

Printing

Headers and footers

Changing the page layout

Previewing

Printing

Working with other tools

Form letters and mailing labels

Printing envelopes

Linking to a Works spreadsheet

Using Microsoft Draw

Working with other applications

Adding information from other applications

Copying and saving for other applications


To create a bookmark

1	Move the insertion point to the place where you want to insert the bookmark.

2	From the Insert menu, choose Bookmark Name.

3	Type the name you want to give the bookmark.

4	Choose OK.


To go to a bookmark

1	From the Select menu, choose Go To.
--or--
Press F5.

2	Type the name of the bookmark you want to delete, or choose the name from the list.

3	Choose OK.

To quickly go to the next bookmark, press SHIFT+F5.


To delete a bookmark

1	From the Insert menu, choose Bookmark Name.

2	Type the name of the bookmark you want to delete, or choose the name from the list.

3	Choose Delete.

After you choose Delete, the Cancel button changes to Close.

4	To delete another bookmark, repeat steps 2 and 3.

5	Choose Close.


To insert a note

1	Move the insertion point where you want to place the note.

2	From the Insert menu, choose Note-It.

3	Choose the picture you want to represent the note.

4	If you want a caption, type the text.

--Or--

If you don't want a caption, press the DEL key to delete the text.

5	Type the text for the note.

6	If you want to change the text size, choose the option you want.

7	Choose OK.


To read a note

1	Double-click the picture.

The note pops up.

2	When you are done reading the note, click anywhere or press any key to close the note.


To delete a note

1	Highlight the picture.

2	Press the DEL key.


To copy or move a note

1	Highlight the picture.

2	To copy a note, choose Copy from the Edit menu.
--or--
Press CTRL+C.

--Or--

To move a note, choose Cut from the Edit menu.
--or--
Press CTRL+X.

3	Move the insertion point to the location where you want to place the picture.

4	From the Edit menu, choose Paste.
--or--
Press CTRL+V.


To change a note

1	Highlight the picture.

2	From the Edit menu, choose MS Note-It Object.

3	Choose Edit.

4	Choose OK.

Works displays the Note-it dialog box.

5	Make any changes you want.

6	Choose OK.


To delete one character

1	Move the insertion point to the left of the character you want to delete.

2	Press the DEL key.

--Or--

1	Move the insertion point to the right of the character you want to delete.

2	Press BACKSPACE.

Note:  When you delete a paragraph mark
( [image]), you delete all paragraph formatting instructions from that paragraph.  For more information, see  [image] Background;  Paragraph Formats.

To restore deleted text, press ALT+BACKSPACE immediately after deleting the text, before you take any other action.


To delete a block of text

1	Highlight the text you want to delete.

2	From the Edit menu, choose Delete.
--or--
Press the DEL key.

Note:  When you delete a paragraph mark ( [image]), you delete all paragraph formatting instructions from that paragraph.  For more information, see  [image] Background:  Paragraph Formats.

To restore deleted text, press ALT+BACKSPACE immediately after deleting the text, before you take any other action.

If you want to move the text to another location, choose the Cut command from the Edit menu.  Works places the information on the Clipboard.  You can then paste that information as many times as you like until you cut or copy other information to the Clipboard.


To turn Typing Replaces Selection on or off

From the Options menu, choose Typing Replaces Selection.

A check mark is displayed beside the command on the menu.

To turn this option off, choose Typing Replaces Selection again.


To turn Overtype on or off

From the Options menu, choose Overtype.

A check mark is displayed beside the command on the menu.

To turn this option off, choose Overtype again.


To quickly indent the first line of a paragraph

1	Move the insertion point to the paragraph you want to indent.

To indent more than one paragraph, highlight the paragraphs.

2	Drag the first line indent marker (the top triangle) to the position on the ruler where you want the text to be indented.

To indent the first line of a paragraph and apply other paragraph formats

1	Move the insertion point to the paragraph you want to indent.

To indent more than one paragraph, highlight the paragraphs.

2	On the ruler, double-click the left ( [image]) or right ( [image]) indent marker.
--or--
From the Format menu, choose Indents & Spacing.

3	Type a whole or decimal number greater than 0 (zero).

Works assumes the unit of measure is inches--you don't have to type the inch symbol (").

4	Choose the other paragraph formats you want to apply.

5	Choose OK.

If you want to enter another unit of measure, type the abbreviation after the measurement.  For example, type cm for centimeters, pi for picas, or pt for points.

If you want to change a document's preset unit of measure, see [image] How to Change the Unit of Measure.


To quickly indent a paragraph from the left

1	Move the insertion point to the paragraph you want to indent.

To indent more than one paragraph, highlight the paragraphs.

2	Drag the left indent marker (the bottom triangle).

When you drag the left indent marker, the first line indent marker (top triangle) moves with it.

--or--
Press CTRL+N.

Each time you press CTRL+N, the paragraph is indented to the next preset tab stop position.

To indent a paragraph and apply other paragraph formats

1	Move the insertion point to the paragraph you want to indent.

To indent more than one paragraph, highlight the paragraphs.

2	On the ruler, double-click the left ( [image]) or right ( [image]) indent marker.
--or--
From the Format menu, choose Indents & Spacing.

3	Type a whole or decimal number greater than 0 (zero).

Works assumes the unit of measure is inches--you don't have to type the inch symbol (").

4	Choose the other paragraph styles you want to apply.

5	Choose OK.

If you want to enter another unit of measure, type the abbreviation after the measurement.  For example, type cm for centimeters, pi for picas, or pt for points.

If you want to change a document's preset unit of measure, see [image] How to Change the Unit of Measure.


To quickly create a hanging indent

1	Move the insertion point to the paragraph you want to indent.

To indent more than one paragraph, highlight the paragraphs.

2	Hold down SHIFT and drag the left indent marker (the bottom triangle) to the position on the ruler where you want the text to be indented.

--or--
Press CTRL+H.

When you press CTRL+H, all lines but the first move to the first preset tab stop position.  If you press CTRL+H when there already is a hanging indent, all lines move to the next preset tab stop position.

To create a hanging indent and apply other paragraph formats

1	Move the insertion point to the paragraph you want to indent.

To indent more than one paragraph, highlight the paragraphs.

2	On the ruler, double-click the left ( [image]) or right ( [image]) indent marker.
--or--
From the Format menu, choose Indents & Spacing.

3	In the Left Indent box, type a measurement for how far you want to indent the body of the paragraph.

4	In the 1st Line Indent box, type a negative number equal to the number you typed in the Left Indent.

Works assumes the unit of measure is inches--you don't have to type the inch symbol (").

5	Choose the other paragraph formats you want to apply.

6	Choose OK.

If you are creating a numbered or bulleted list, press TAB instead of SPACEBAR to separate the number or bullet from the rest of the text in the line.  This ensures that the text will be aligned correctly when you print.

To quickly remove a hanging indent, press CTRL+G.

If you want to enter another unit of measure, type the abbreviation after the measurement.  For example, type cm for centimeters, pi for picas, or pt for points.

If you want to change a document's preset unit of measure, see [image] How to Change the Unit of Measure.


To quickly create a nested indent

1	Move the insertion point to the paragraph you want to indent.

To indent more than one paragraph, highlight the paragraphs.

2	To indent text from the left margin, drag the left indent marker (the bottom triangle).  When you drag the left indent marker, the first line indent marker (top triangle) moves with it.

3	To indent text from the right margin, drag the right indent marker to the left.

To create a nested indent and apply other paragraph formats

1	Move the insertion point to the paragraph you want to indent.

To indent more than one paragraph, highlight the paragraphs.

2	On the ruler, double-click the left ( [image]) or right ( [image]) indent marker.
--or--
From the Format menu, choose Indents & Spacing.

3	In the Left Indent box, type a whole or decimal number greater than 0 (zero).

4	In the Right Indent box, type a whole or decimal number greater than 0 (zero).

The 1st Line Indent should be 0 (zero) unless you want the first line to have a hanging or first line indent.

Works assumes the unit of measure is inches--you don't have to type the inch symbol (").

5	Choose the other paragraph styles you want to apply.

6	Choose OK.

If you want to enter another unit of measure, type the abbreviation after the measurement.  For example, type cm for centimeters, pi for picas, or pt for points.

If you want to change a document's preset unit of measure, see [image] How to Change the Unit of Measure.


To quickly remove indents

1	Move the insertion point to the paragraph you want to remove the indents from.

To remove indents from more than one paragraph, highlight the paragraphs.

2	Drag the first line indent marker (top triangle) to 0 (zero).

3	Hold down SHIFT and drag the left indent marker (bottom triangle) to 0 (zero).

4	Drag the right indent marker to the right margin position.

--Or--

1	Move the insertion point to the paragraph you want to remove the indents from.

To remove indents from more than one paragraph, highlight the paragraphs.

2	To remove	Press

Left indent, to the	CTRL+M
next preset tab stop

Hanging indent	CTRL+G

All paragraph	CTRL+Q
styles

To remove indents and change other paragraph formats

1	Move the insertion point to the paragraph you want to remove the indents from.

To remove indents from more than one paragraph, highlight the paragraphs.

2	On the ruler, double-click the left ( [image]) or right ( [image]) indent marker.
--or--
From the Format menu, choose Indents & Spacing.

3	Type 0 (zero).

4	Choose the other paragraph formats you want to apply or remove.

5	Choose OK.


To repaginate your document

From the Options menu, choose Paginate Now.
--or--
Press F9.


To insert a manual page break

1	Move the insertion point to the beginning of the line that you want to immediately follow the page break.

2	From the Insert menu, choose Page Break.
--or--
Press CTRL+ENTER.

Place the insertion point here...

...to insert a manual page break here


To delete a manual page break

1	Move the insertion point to the beginning of the line that contains the page break.
--or--
Highlight the page break.

2	Press the DEL key.


To keep lines in a paragraph together

1	Move the insertion point into the paragraph whose lines you want to keep together.

2	From the Format menu, choose Indents & Spacing.

3	Choose Don't Break Paragraph.

4	Choose OK.


To keep paragraphs together

1	Move the insertion point into the paragraph that you want to keep with the one following it.

2	From the Format menu, choose Indents & Spacing.

3	Choose Keep Paragraph With Next.

4	Choose OK.


To change the margin settings

1	From the File menu, choose Page Setup & Margins.

2	Type a new measurement for any margins you want to change.

Works assumes the unit of measure is inches--you don't have to type the inch symbol (").

Note: The header margin must be smaller than the top margin and the footer margin must be smaller than the bottom margin.

3	Choose OK.

If you want to see what the margins look like before you print, click the Preview button on the Toolbar

If you want to enter another unit of measure, type the abbreviation after the measurement.  For example, type cm for centimeters, pi for picas, or pt for points.

If you want to change a document's preset unit of measure, see [image]  How to change the unit of measure.


To change the page size

1	From the File menu, choose Page Setup & Margins.

2	Type a new measurement for the page length or width.

Works assumes the unit of measure is inches--you don't have to type the inch symbol (").

Note: If you want to print on legal paper, change the page length to 14".

3	Choose OK.

4	From the File menu, choose Printer Setup.

5	To print on paper other than 8.5" by 11", choose the paper size you want.

6	Choose OK.

When you change the page size in the Printer Setup dialog box, you change it for all Works documents and Windows applications.

For example, if you change to legal size paper (8.5" by 14"), but then want to print a document on letter-size paper (8.5" by 11"), you need to change the paper size back to letter size in the Printer Setup dialog box.

If the page size set for your document does not match the page size in the Printer Setup dialog box, Works will give you a message when you print.


To change the page orientation

1	From the File menu, choose Page Setup & Margins.

2	To change the page orientation, swap the measurements.

For example, to print horizontally on 8.5" by 11" paper, change the length to 8.5" and the width to 11".

Works assumes the unit of measure is inches--you don't have to type the inch symbol (").

3	Choose OK.

4	From the File menu, choose Printer Setup.

5	Choose Portrait or Landscape.

6	If you want to print on paper other than 8.5" by 11", choose the paper size you want.

7	Choose OK.

Note:  When you change to landscape orientation, Works lists and displays only landscape fonts.  This may temporarily change the way all your documents look.

When you change the orientation or paper size in the Printer Setup dialog box, you change it for all Works documents and Windows applications.

For example, if you change the orientation to landscape but then want to print a document in portrait orientation, you need to change the orientation back to Portrait in the Printer Setup dialog box.

If the paper size and orientation set in the Printer Setup dialog box do not match the page length and width set for your document, Works will give you a message when you print.


To add a border

1	Move the insertion point to the paragraph you want to add a border to.

To add a border to more than one paragraph, highlight the paragraphs.

2	From the Format menu, choose Borders.

3	Choose each type of border you want to add.

4	Choose a line style for the border.

5	Choose OK.

Note:  If you choose Outline, the next time you choose the Format command, the Outline box will not be chosen.  Instead, one or all of the other boxes (Top, Bottom, Left, or Right) will be chosen, depending upon how many paragraphs you outlined and which paragraph is highlighted when you choose the Format command.

If a paragraph is indented, the border is placed around the paragraph at the indented position.  If you want to add a border close around a short paragraph, such as a title, you can shorten the border by changing the paragraph's indents.


To remove a border

1	Move the insertion point to the paragraph whose border you want to remove.

To remove a border from more than one paragraph, highlight the paragraphs.

2	From the Format menu, choose Borders.

3	Clear each type of border you want to remove.

4	Choose OK.


To quickly change line spacing

1	Move the insertion point to the paragraph whose line spacing you want to change.

To change the line spacing for more than one paragraph, highlight the paragraphs.

2	On the Toolbar, click the appropriate Line Spacing button.

--or--

To choose	Press

Single spacing	CTRL+1

1.5 spacing	CTRL+5

Double spacing	CTRL+2

To change line spacing and apply other paragraph formats

1	Move the insertion point to the paragraph whose line spacing you want to change.

To change the line spacing for more than one paragraph, highlight the paragraphs.

2	From the Format menu, choose Indents & Spacing.

3	Type a whole or decimal number greater than 0, or type "auto".

If you type auto, Works sets the line spacing based on the line height of the largest font size in a line.

If you type 1, and the font size is 12 pt or less, Works sets the line height at 12 pt regardless of the font size you are using.  If the font size is greater than 12 pt, Works sets the line height based on the largest font size in any given line.

Works assumes the unit of measure is lines--you don't have to type the lines abbreviation (li).  If you want to enter another unit of measure, type the abbreviation after the measurement.  For example, type in for inches, cm for centimeters, pi for picas, or pt for points.

4	Choose any other paragraph formats you want to apply.

5	Choose OK.

Note:  Unlike other units of measure, "lines" is relative; its value varies based on the font size you chose.

To change the line spacing for the whole document, choose All from the Select menu, and then follow either of the procedures above.


To quickly add one line of space before a paragraph

1	Move the insertion point to the paragraph you want to add space before.

To add space before more than one paragraph, highlight the paragraphs.

2	Press CTRL+O (the letter O).

Note:  To quickly remove space before a paragraph, press CTRL+0 (zero).

To add space before or after a paragraph

1	Move the insertion point to the paragraph you want to add space before or after.

To add space before or after more than one paragraph, highlight the paragraphs.

2	From the Format menu, choose Indents & Spacing.

3	If you want to add space before the paragraph type a whole or decimal number greater than 0 (zero).

4	If you want to add space after the paragraph type a whole or decimal number greater than 0 (zero).

Works assumes the unit of measure is lines--you don't have to type the lines abbreviation (li).

5	Choose OK.

If you want to enter another unit of measure, type the abbreviation after the measurement.  For example, type in for inches, cm for centimeters, pi for picas, or pt for points.


To quickly align a paragraph

1	Move the insertion point to the paragraph whose alignment you want to change.

To align more than one paragraph, highlight the paragraphs.

2	On the Toolbar, click the button for the alignment you want.

--or--

To choose	Press

Left	CTRL+L

Right	CTRL+R

Center	CTRL+E

Justify	CTRL+J

To align a paragraph and apply other paragraph formats

1	Move the insertion point to the paragraph whose alignment you want to change.

To align more than one paragraph, highlight the paragraphs.

2	From the Format menu, choose Indents & Spacing.

3	Choose an alignment.

4	Choose the other paragraph formats you want to apply.

5	Choose OK.


To find text

1	Move the insertion point to the place where you want to begin the search.

If text is highlighted, Works begins searching from the first character following the highlighted text.

2	From the Select menu, choose Find.

3	Type the text that you want to find.  To find a special character, see the table below.

4	Choose the options you want.

To skip occurrences of the text that are part of another word, choose Match Whole Word Only.

To find only those occurrences of the text that have a certain capitalization, choose Match Case.

To cancel a search, press ESC.

5	Choose OK.

Table of special character codes

To find	Type

Tab mark	^t

Paragraph mark	^p

End-of-line mark	^n

Manual page break	^d

Non-breaking space	^s

Optional hyphen	^-

Non-breaking hyphen	^~

Caret	^^

Question mark	^?

White space	^w

Any character	?

Note:  If you have inserted an extended character in your document, you can search for it by typing the character's code.  For a list of characters and their codes, see 	Background:  Extended Characters.

To quickly go to the next instance of the search text, press F7.


To replace text

1	Move the insertion point to where you want to begin replacing text.

--Or--

Highlight the text in which you want to make replacements.

2	From the Select menu, choose Replace.

3	Type the text that you want to find.  To find a special character, see the table below.

4	Type the text you want to replace it with.

5	Choose the options you want.

To skip occurrences of the text that are part of another word, choose Match Whole Word Only.

To find only those occurrences of the text that have a certain capitalization, choose Match Case.

6	To review each instance before replacing it, choose Replace.

--Or--

To replace all instances automatically, choose Replace All.

Table of special character codes

To find or replace	Type

Tab mark	^t

Paragraph mark	^p

End-of-line mark	^n

Manual page break	^d

Non-breaking space	^s

Optional hyphen	^-

Non-breaking hyphen	^~

Caret	^^

Question mark	^?

White space	^w

Any character	?

Note:  If you have inserted an extended character in your document, you can search for it by typing the character's code.  For a list of characters and their codes, see 	Background:  Extended Characters.

To restore the last instance of replaced text, choose Undo from the Edit menu.

To find and delete repeated occurrences of a word or phrase throughout your document, leave the Replace With box blank.  When Works asks if you want to replace the occurrence, choose Yes.  Works deletes the word or phrase.


To change preset tab stop spacing, alignment, and leaders

1	From the Format menu, choose Tabs.

2	Type a measurement for the distance you want between preset tab stops.

Type a whole or decimal number greater than 0 (zero).

3	Choose an alignment.

4	Choose a leader character.

5	Choose OK.


To quickly set a left-aligned tab stop

1	Move the insertion point to the paragraph for which you want to set a tab stop.

To set tab stops for more than one paragraph, highlight the paragraphs.

2	On the ruler, click the position where you want to set a tab stop.

To set custom tab stops

1	Move the insertion point to the paragraph for which you want to set a tab stop.

To set tab stops for more than one paragraph, highlight the paragraphs.

2	On the ruler, double-click the position where you want to set a tab stop.
--or--
From the Format menu, choose Tabs.

3	Type a measurement for the position on the ruler where you want to set the tab stop.

Type a whole or decimal number greater than 0 (zero).

4	Choose an alignment.

5	Choose a  leader character.

6	Choose Insert.

7	To set additional tab stops, repeat steps 3 through 6.

8	Choose Close.

If you want to enter another unit of measure, type the abbreviation after the measurement.  For example, type cm for centimeters, pi for picas, or pt for points.

If you want to change a document's preset unit of measure, see [image] How to change the unit of measure.


To quickly delete or move custom tab stops

1	Move the insertion point to the paragraph for which you want to change the tab stops.

To change the tab stops for more than one paragraph, highlight the paragraphs.

2	To delete a tab stop, drag it off the ruler into the document window.

--Or--

To move a tab stop, drag it to the new position.

To delete or move multiple tab stops, change alignment, or add leaders

1	Move the insertion point to the paragraph for which you want to change the tab stops.

To change the tab stops for more than one paragraph, highlight the paragraphs.

2	From the Format menu, choose Tabs.

3	Choose the tab stop you want to delete.

--Or--

To delete all custom tab stops at once, choose Delete all.

4	If you want to:

Delete a tab stop, choose Delete.  You can repeat step 3 and then choose Delete again to delete additional tab stops.

Move a tab stop, choose Delete to delete the old position.  Then type a new position and choose Insert.

Change a tab stop's alignment, choose an alignment.

Change a tab stop's leader character, choose a leader character.

5	Choose Close.


To create a table

1	Set a tab stop for each column in the table.

2	To enter text into the table, type the first line of the first column, press TAB to move to the next column, type the first line of that column, and so on, until you have typed the first line of the table.

3	If you want to format the entire table as one paragraph, press SHIFT+ENTER at the end of each line.
--Or--
If you want to format each line in the table as a separate paragraph, press ENTER at the end of each line.

Formatting a table as one paragraph may save you time since you don't have to highlight the whole table when applying paragraph styles.

When setting tab stops for a table, it is a good general rule to choose different tab alignments for different columns:  use left alignment for columns that contain text, right alignment for columns containing whole numbers, and decimal alignment for columns containing decimal fractions.


To add a column to a table

1	Highlight the text in the entire table.

2	Set a tab stop for a new column, to the right of the rightmost column in the table.

3	Move the insertion point to the first character of the rightmost column, type the first line of the new column, and then press TAB.

4	Repeat step 3 for each line in the table.

Note:  After adding a column to a table, you may need to adjust the position of the other tab stops to maintain correct spacing between columns.  For more information, see  [image] How to Delete or Move Custom Tab Stops.


To find a synonym

1	Highlight the word you want to find a synonym for.

2	On the Toolbar, click the Thesaurus button.

--or--
From the Options menu, choose Thesaurus.

3	Choose the most appropriate meaning for your use of the word.

A list of synonyms for the meaning you chose is displayed in the Synonyms box.

4	Choose a synonym from the list.

5	Choose Change.

Note:  If you choose Change without choosing a synonym, the highlighted word is replaced with the word you chose from the Meanings list.

To find a synonym for a word in either the Meanings or Synonyms box, click the word and then choose Suggest.


To check spelling

Note:  Works begins checking from the position of the insertion point.

1	If you want to check from the beginning of your document, move the insertion point to the left of the first character.

--Or--

If you want to check only a certain block of text, highlight the text you want to check.

2	On the Toolbar, click the Spelling button.

--or--

From the Options menu, choose Check Spelling.

When Works locates a word that may be misspelled, it highlights the word and displays it in the Change To box.

3	To change the word, type a replacement.

--Or--

To view a list of suggested spellings, choose Suggest and then choose the word you want.

4	To change this occurrence, choose Change; or to change all occurrences of the word throughout the document, choose Change All.

--Or--

To leave this occurrence unchanged, choose Ignore; to leave all occurrences of the word throughout the document unchanged, choose Ignore All.

5	If you want to add the word  to your dictionary, choose Add.

6	To end the spelling check at any time, choose Cancel or Close.  Any corrections already made will remain.

7	When the spelling check is finished, Works displays the message "Spelling check finished".  Choose OK.

To skip words that are all capital letters, such as acronyms, choose the Skip Capitalized Words box.

To have Works automatically provide a list of alternative spellings for each misspelled word, choose the Always Suggest box.


To count words in a document

1	From the Options menu, choose Word Count.

Works displays the message "Counting words..." in the status bar.

When Works has counted all of the words in the document, it displays a message saying how many words the document contains.

2	Choose OK.


To change the font and size

1	Highlight the text whose font or size you want to change.

2	On the Toolbar, click the down arrow to display the available fonts.

3	Click the font you want.

4	On the Toolbar, click the down arrow to display the available point sizes.

5	Click the size you want.

--Or--

1	Highlight the text whose font or size you want to change.

2	From the Format menu, choose Font & Style.

3	Under Fonts, choose the font you want.

4	Under Size, choose the size you want.

5	Choose OK.


To quickly change character position

1	Highlight the text whose position you want to change.

2	To choose	Press

Superscript	CTRL+SHIFT+=

Subscript	CTRL+=

Note:  Pressing these keys again returns a superscript or subscript character to the normal line position.

To change the character position and apply other styles

1	Highlight the text whose position you want to change.

2	From the Format menu, choose Font & Style.

3	Choose a character position.

4	Choose any other character styles you want to apply.

5	Choose OK.


To apply character styles

1	Highlight the text whose style you want to change.

2	On the Toolbar, click the button for each style you want.

--or--

To apply	Press

Bold	CTRL+B

Italic	CTRL+I

Underline	CTRL+U

--Or--

1	Highlight the text whose style you want to change.

2	From the Format menu, choose Font & Style.

3	Choose the styles you want.

4	Choose OK.

To quickly apply the same styles to different text, highlight the text and press SHIFT+F7.


To remove character styles

1	Highlight the text whose style you want to remove.

2	On the Toolbar, click the button for the style you want to remove.

--or--

To remove	Press

Bold	CTRL+B

Italic	CTRL+I

Underline	CTRL+U

All styles	CTRL+SPACEBAR

--Or--

1	Highlight the text whose styles you want to remove.

2	From the Format menu, choose Font & Style.

3	Clear the styles you want to remove.

4	Choose OK.

The style isn't removed?

If not all of the highlighted text has the style, Works applies the style rather than removing it.  Just leave the text highlighted and choose the same style again.


To undo a change

Immediately following the action you want to undo:

From the Edit menu, choose Undo.
--or--

Press ALT+BACKSPACE.

Note: If you perform an action that cannot be undone, the Undo command is dimmed and is unavailable.

You can undo:

All text that you typed since you last chose a command or moved the insertion point.

The Cut, Paste, PasteSpecial, and Delete commands on the Edit menu.

All commands on the Format menu except the Tabs command.

All commands on the Insert menu except the Bookmark Name command.

All changes made during a spelling check.

The last word replaced using the Replace button.

All words replaced using the Replace All button.


To create a multi-line header or footer

1	From the Edit menu, choose Headers & Footers.

2	Choose Use Header And Footer Paragraphs.

3	Choose OK.

Works inserts a header and a footer paragraph above any text in your document, and automatically adds and centers the *page* placeholder in the footer paragraph.

4	If you have not already done so, turn on Show All Characters so you can see paragraph marks ( [image]) and end-of-line marks
( [image]) in your document.

5	Move the insertion point to the header (H) or footer (F) paragraph mark.

--or--

Press CTRL+HOME to move directly to the header paragraph.

6	Type any header or footer text you want.  Text you type following the 'H' prints in the header paragraph; text following the 'F' prints in the footer.

If the header or footer contains more than one line, press SHIFT+ENTER to move to the next line.  Works inserts an end-of-line mark.  You cannot press ENTER to move to the next line.

7	If you want Works to insert the page number, filename, date, or time when you print, follow the procedure below to insert the appropriate placeholder.

To insert a placeholder

1	From the Insert menu, choose Special Character.

2	Choose the type of placeholder you want to insert.

For example, choose this option to insert the *time* placeholder.

3	Choose OK.

4	If you want to add other codes to your header or footer, repeat steps 2 and 3 above.

You can delete, move, or apply character styles to a placeholder as you would any other text.

If you want to check the header or footer position on the page before you print, click the Preview button on the Toolbar.

If you created a multi-line header or footer, you may need to adjust the header or footer margin to accommodate the text.  For more information, see  [image] How to change the margin settings.

To number the first page with a number other than 1, you will need to change the starting page number.  For more information, see  [image] How to change the starting page number.


To create a simple header or footer

1	From the Edit menu, choose Headers & Footers.

2	If necessary, clear Use Header And Footer Paragraphs.

3	Type the text and any header and footer codes you want (see table below).

For example, to left-align the header "Customers," type...

...or type this to have Works automatically insert the page number as a footer.

4	Choose OK.

Header and footer codes

To	Type

Print the page	&p

number

Print the date in	&d

short format

Print the date in 	&n

long format

Print the time	&t

Print the filename	&f

Left align text	&l

Center text	&c

Right align text	&r

Print & (ampersand)	&&

Note:  If you use a date or time code, Works prints the date or time that the document is printed, not the date or time when the document was created.

To see what a header or footer looks like before you print or to check its position on the page, click the Preview button on the Toolbar.

When you insert a date or time as a header or footer, it is displayed as 6/8/92 (short form), June 8, 1992 (long form), or 2:30 PM (12-hour clock).  This may vary depending on the country you selected when you first installed Windows.

For more information, see
 Changing the International Settings.


To change the starting page number

1	From the File menu, choose Page Setup & Margins.

2	Type the number that you want Works to use as the starting page number.

3	Choose OK.


To print without a header or footer on the first page

1	From the Edit menu, choose Headers & Footers.

2	Choose the options you want.

3	Choose OK.


To delete headers and footers

1	From the Edit menu, choose Headers & Footers.

2	To permanently clear the header and footer text from the document, delete all the text from the header and footer text boxes.

--Or--

To temporarily prevent header and footer paragraphs from printing, clear the Use Header And Footer Paragraphs check box.  When you want to print them, choose the check box again.

3	Choose OK.


To create a footnote

1	Move the insertion point to the place where you want to insert the footnote mark.

2	From the Insert menu, choose Footnote.

3	Choose the type of footnote you want.

4	If you choose Character Mark, type the text, up to 10 characters long, that you want to use as a footnote mark.

5	Choose OK.

Works inserts the footnote mark and moves the insertion point into the footnote pane.

6	Type the footnote text in the footnote pane.

7	To return the insertion point to the document window and leave the footnote pane open, click in the document window or press F6.

--Or--

To close the footnote pane, choose Show Footnotes from the Options menu.

Footnotes print on the last page of text in your document.  To print them on a separate page following the last page of text, insert a page break after the last line of text in your document.  You can type any title you want to add for the footnote page following the page break.


To open or close the footnote pane

From the Options menu, choose Show Footnotes.

A check mark is displayed beside the command on the menu and the footnote pane is opened.

To close the footnote pane, choose Show Footnotes again.


To change a footnote mark

1	Highlight the footnote mark in the document window or the footnote pane.

2	From the Insert menu, choose Footnote.

3	Choose the type of footnote mark you want to change to.

4	If you choose Character Mark, type the text, up to 10 characters long, that you want to use as a footnote mark.

5	Choose OK.

Works replaces the footnote mark with the new mark both in the text window and the footnote pane.


To edit footnote text

1	If the footnote pane is closed, from the Options menu, choose Show Footnotes.

2	To position the insertion point in the footnote pane, click in the footnote pane.
--or--
Press F6.

3	Edit the footnote text as you would regular text.

4	To return the insertion point to the document window and leave the footnote pane open, click in the document window or press F6.

--Or--

To close the footnote pane, choose Show Footnotes from the Options menu.


To delete a footnote

Important:  Deleted information cannot be recovered.

1	In the document window, highlight the mark for the footnote you want to delete.

When you delete a footnote mark, Works automatically deletes the associated footnote text.

2	From the Edit menu, choose Delete.
--or--
Press the DEL key.

After deleting a footnote, Works automatically renumbers the remaining footnotes.


To copy or move a footnote

1	In the document window, highlight the footnote mark of the footnote you want to copy or move.

2	To copy the footnote, from the Edit menu choose Copy.
--or--
Press CTRL+C.

--Or--

To move the footnote, from the Edit menu choose Cut.
--or--
Press CTRL+X.

3	Move the insertion point to the place where you want to insert the footnote.

4	From the Edit menu, choose Paste.
--or--

Press CTRL+V.

Works copies or moves both the footnote mark and the associated footnote text.

When you copy or move a footnote, Works automaticlly renumbers all footnotes.

To view the footnote text, open the footnote pane by choosing Show Footnotes from the Options menu.  To move between the document pane and the footnote pane, click in the pane or press F6.


To insert a special character or placeholder

1	Move the insertion point to the place where you want to insert the special character or placeholder.

2	From the Insert menu, choose Special Character.

3	Choose the special character or placeholder you want to insert.

4	Choose OK.

--Or--

1	Move the insertion point to where you want to insert a special character or placeholder.

2	To insert a	Press

End-of-line mark	SHIFT+ENTER

Optional hyphen	CTRL+-
(hyphen)

Non-breaking 	CTRL+SHIFT+-
hyphen	(hyphen)

Non-breaking 	CTRL+SHIFT+
space	SPACEBAR

Print file 	CTRL+A
placeholder

Print date 	CTRL+D
placeholder

Print time 	CTRL+T
placeholder

Current date 	CTRL+;
placeholder	(semi-colon)

Current time 	CTRL+SHIFT+;
placeholder	(semi-colon)

Notes:

There are no shortcut keys for the Print Page Number or Print Long Date placeholders.  You must use the Special Character command to insert these placeholders.

You must choose the Show All Characters command from the Options menu to display end-of-line marks and optional hyphens.  Non-breaking hyphens and all placeholders are always displayed.

A non-breaking space is displayed as blank space between two words when the Show All Characters option is turned on; regular spaces are displayed as a dots (.) when the option is on.


To display special characters and placeholders

From the Options menu, choose Show All Characters.

A check mark is displayed beside the command on the menu.

To hide special characters and placeholders again, choose Show All Characters again.


To hide or show the Toolbar

To hide the Toolbar, from the Options menu, choose Show Toolbar.

Works hides the Toolbar and removes the check mark beside the command name on the menu.

To display the Toolbar again, choose Show Toolbar again.


To hide or show the ruler

To hide the ruler, from the Options menu, choose Show Ruler.

Works hides the ruler and removes the check mark beside the command name on the menu.

To display the ruler again, choose Show Ruler again.


To hide the status bar

1	From the Options menu, choose Works Settings.

2	Clear the Show Status Bar check box.

3	Choose OK.

Works hides the status bar.

To show the status bar

1	From the Options menu, choose Works Settings.

2	Choose the Show Status Bar check box.

3	Choose OK.


To show or hide special characters

To show special characters, from the Options menu, choose Show All Characters.

A check mark is displayed beside the command on the menu, and Works displays all special characters in your document.

To hide special characters again, choose Show All Characters again.


To wrap text for the window

To automatically change line lengths to fit the size of your window, from the Options menu, choose Wrap for Window.

A check mark is displayed beside the command on the menu.

To see line lengths as they will be when printed, choose Wrap for Window again.


To turn draft view on or off

To turn on draft view, from the Options menu, choose Draft View.

A check mark is displayed beside the command on the menu.

To turn off draft view, choose Draft View again.


To create a database for form letters or mailing labels

1	Create a new database.

2	In List view, create a field for each category of information you want to print in your form letter or on the mailing labels.

3	Enter the information for each person that you want to send a letter to or print a mailing label for.

4	Save the file.

When creating the database file for a form letter, it may be useful to include a "Title" field (for Mr., Mrs., and Ms.) that you can use in the greeting of the letter like this:


To create a document for form letters or mailing labels

1	Open the database that contains the information you want to use for your form letters or mailing labels.

2	Create a new word processor document.

3	Type any text that you want to appear before the first database entry.

4	To insert a database field name, from the Insert menu, choose Database Field.

5	Choose the database that you opened in step 1.

6	Choose the field name that you want to insert.

7	Choose OK.

Works inserts the field name enclosed in chevrons (<< >>).

8	Type any text that you want to appear before the next database entry.

9	Repeat steps 4-7 until you have completed your document.  Remember to include any spaces and punctuation marks between consecutive database field names.

10	Save the file.

You can format text in your document just as you would in any other Word Processor document.  If you apply a style (for example, bold) to a database field name, the style will be applied to the corresponding database entries when the form letters or mailing labels are printed.

You can use a WorksWizard to create form letters or mailing labels.  For more information, see
 Using WorksWizards.


To print form letters

1	Open the database that contains the information you want to include in your form letters.

2	Open the Word Processor form letter.

3	If you are using special paper or forms, from the File menu, choose Page Setup & Margins to change any page layout settings as needed.

4	From the File menu, choose Print Form Letters.

5	Choose the database you opened in step 1.

6	Choose Print.

7	Choose OK.

Works prints one form letter for each record in the database.

Note:  You cannot preview letters with the database information inserted.

If you want to print a copy of the form letter before information is inserted to proofread the letter, check spacing, and so on, just open the form letter and choose the Print command from the File menu.

When I print the form letters, Works tells me that it can't locate the field names?

You may have chosen the wrong database.  Open the correct database and choose Print Form Letter again.


To print mailing labels

1	Open the database that contains the information you want to include in your labels.

2	Open the Word Processor label document

3	From the File menu, choose Print Labels.

4	Choose the database you opened in step 1.

5	Type the vertical spacing--the measurement from the top of one label to the top of the next label.

6	Type the horizontal spacing--the measurement from the left edge of one label to the left edge of the next.

7	If you have more than one label across each page, type the number of labels across the page.

8	Choose Print.

--Or--

To test the alignment of your labels in the printer, choose Test.  Works prints two rows of labels.  Adjust the measurements as necessary, then choose Print.

Works displays the Page Setup & Margins dialog box.

9	In the Top Margin box, type the measurement from the top of the paper to the top of the first label; in the Left Margin box, type the measurement from the left edge of the paper to the left edge of the first row of labels.

10	In the Bottom Margin and Right Margin box, type 0 (zero).

11	Choose OK.

If a field is blank for a particular record, Works does not print a blank line on the label.  For example, if you have a database field name such as "Apt.#" Works would print the labels as follows:

Note :  If you have any characters (such as punctuation, spaces, or commas) on the same line with a field that is blank, the characters will print even though no information will print on that line.


To create a new document and enter text

1	From the File menu, choose Create New File.

2	In the Startup dialog box, choose Word Processor.

Works displays a blank document.

3	Type the text you want.

Works automatically begins a new line when you reach the right margin.

4	If you make a mistake:

Press BACKSPACE to delete the character to the left of the insertion point.

--Or--

Press DELETE to delete the character to the right of the insertion point.

5	To begin a new paragraph, press ENTER.

To create a new file or open an existing file, you can display the Startup dialog box by double-clicking anywhere in the Works workspace.

You can use a WorksWizard to create form letters or mailing labels.  For more information, see  [image] Using WorksWizards.


To name and save a Word Processor document

1	From the File menu, choose Save As.

2	Type a filename no more than eight characters long.

Works automatically adds the extension .WPS to a Word Processor document.

3	Choose OK.

To automatically create a backup copy of your document when you save, choose Make Backup Copy.

After you first save a document, you can save it without changing its name by choosing Save from the File menu or by pressing CTRL+S.


To move within a document using the keyboard

To move	Press

Right one space

Left one space

Down one line

Up one line

Beginning of a line	HOME

End of a line	END

Next word	CTRL+

Previous word	CTRL+

Next paragraph	CTRL+

Previous paragraph	CTRL+

Bottom of window	CTRL+PAGE DOWN

Top of window	CTRL+PAGE UP

Next screen	PAGE DOWN

Previous screen	PAGE UP

Start of document	CTRL+HOME

End of document	CTRL+END


To move within a document using the mouse

To move up and down within your document, use the vertical scroll bar.

Note:  If you use the scroll bar to move to a general location in your document, remember to click where you want to place the insertion point before you begin typing.

To move left or right within your document, use the horizontal scroll bar.

Drag to move to a general location or click to the left or right of the box to move to left or right one window at a time.

Note:  If you use the scroll bar to move to a general location in your document, remember to click where you want to place the insertion point before you begin typing.


To move directly to a specific page

1	From the Select menu, choose Go To.

--or--

Press F5.

2	Type the number of the page you want to go to.

3	Choose OK.

You can move directly to a specific location in a document if you have inserted a bookmark there.  For more information on inserting bookmarks, see  [image] How to create a bookmark.


To highlight text using the keyboard

1	Move the insertion point to the left of the first character you want to highlight.

2	Hold down SHIFT and press the arrow keys ( [image]) until you highlight the text you want.  To remove the highlight, click anywhere in the document, or release SHIFT and press an arrow key.

--Or--

To highlight	Press F8

A word	Two times

A sentence	Three times

A paragraph	Four times

The document	Five times

After you press F8, EXT (for extend) is displayed in the status bar.  To stop extending a selection, press ESC.  If you want to remove the highlight, after pressing ESC click anywhere in the document.

To highlight the entire document, you can also choose All from the Select menu.


To highlight text using the mouse

1	Move the mouse pointer ( [image]) to the left of the first character you want to highlight.

2	Drag the pointer until all of the text is highlighted.

--Or--

1	Click to the left of the first character you want to highlight.

2	Move the pointer ( [image]) to the right of the last character you want to highlight.

3	Hold down SHIFT and click.

--Or--

To highlight a	Do this

Word	Double-click

the word

Line	Click the space to

the left of the line

Sentence	Hold down CTRL

and click anywhere

in the sentence

Paragraph	Double-click the

space to the left of

the paragraph

Document	Hold down CTRL and

click anywhere in the

space to the left of

the document


To preview a document

1	On the Toolbar, click the Print Preview button.

--or--
From the File menu, choose Print Preview.

Works displays the document in reduced scale in the print preview window.

2	To:

See the next page, choose Next.

See the previous page, choose Previous.

Magnify the page half way, choose Zoom In.

Magnify the page fully, choose Zoom In twice.

Return to the full page from half magnification, click Zoom Out.

Move from one part of the magnified page to another, use the scroll bars
--or--
Press PAGE UP or PAGE DOWN

Return to the full page, choose Zoom Out once or twice depending on how many times you magnified the page.

Print the document, click Print.

Leave print preview, click Cancel.

To move up or down the magnified page, use the vertical scroll bar, or press PAGE UP or PAGE DOWN.

To move right or left on the magnified page, use the horizontal scroll bar, or press CTRL+PAGE UP or CTRL+PAGE DOWN.


To print a document

1	On the Toolbar, click the Print button

--or--
From the File menu, choose Print.
--or--
Press CTRL+P

2	If you want to print more than one copy, type the number of copies you want.

3	If you want to print only part of the document, choose the Pages option and then type the range of page numbers you want to print.

Note:  You can see the page numbers in the Preview window.

4	If you want Works to print without pictures and without bold, italic, and underline formatting, choose Draft Quality Printing.  Depending on your printer, Works may print faster with Draft Quality Printing chosen.

5	Choose OK.


To copy text

1	Highlight the text you want to copy.

2	From the Edit menu, choose Copy.
--or--
Press CTRL+C.

3	If you want to copy to another document, open or switch to the document.

4	Move the insertion point to the location you want to copy to.

5	From the Edit menu, choose Paste.
--or--
Press CTRL+V.

When you choose the Copy command, Works places the information on the Clipboard.  You can then paste that information as many times as you like until you cut or copy other information to the Clipboard.


To copy character styles or paragraph formats

1	Move the insertion point into the text whose character styles or paragraph formats you want to copy.

2	From the Edit menu, choose Copy.
--or--
Press CTRL+C.

3	If you want to copy the styles to another document, open or switch to the document.

4	Highlight the text you want to apply the style or alignment to.

5	From the Edit menu, choose Paste Special.

6	Choose the type of format you want to copy.

7	Choose OK.

Works replaces all existing styles or alignments with the copied ones.


To copy between Works tools

1	Highlight the information you want to copy.

2	From the Edit menu, choose Copy.

--or--

Press CTRL+C.

Note:  When copying information from a database in Form view, choose Copy Record from the Edit menu.

3	Open or switch to the document into which you want to copy the information.

4	Move the insertion point to the location you want to copy to.

5	From the Edit menu, choose Paste.

--or--

Press CTRL+V.

When you choose the Copy command, Works places the information on the Clipboard.  You can then paste that information as many times as you like until you cut or copy other information to the Clipboard.


To move text

1	Highlight the text you want to move.

2	From the Edit menu, choose Cut.
--or--
Press CTRL+X.

3	If you want to move to another document, open or switch to the document.

4	Move the insertion point to the location you want to move to.

5	From the Edit menu, choose Paste.
--or--
Press CTRL+V.

Note:  If any text is highlighted when you choose Paste, the moved text replaces the highlighted text.

When you choose the Cut command, Works places the information on the Clipboard.  You can then paste that information as many times as you like until you cut or copy other information to the Clipboard.


To move information between tools

1	Highlight the information you want to move.

2	From the Edit menu, choose Cut.
--or--
Press CTRL+X.

Note:  When moving information from a database in Form view, choose Cut Record from the Edit menu.

3	Open or switch to the document into which you want to move the information.

4	Move the insertion point to the location you want to move the information to.

5	From the Edit menu, choose Paste.
--or--
Press CTRL+V.

When you choose the Cut command, Works places the information on the Clipboard.  You can then paste that information as many times as you like until you cut or copy other information to the Clipboard.


To add linked entries from a Works Spreadsheet

1	Open the spreadsheet that contains the entries you want to add.

2	Highlight the range of cells that contains the entries you want to add.

3	From the Edit menu, choose Copy.
--or--
Press CTRL+C.

4	Open or switch to the Word Processor document to which you want to add the entries.

5	Move the insertion point to the place where you want to add the entries.

6	From the Edit menu, choose Paste Special.

7	Choose MS Works Spreadsheet.

8	Choose Paste Link.

Works inserts a linked copy of the entries.

Note:  If a Word Processor document contains linked entries from a Works spreadsheet, you must have the spreadsheet open before you print the Word Processor document.  Otherwise, Works cannot print the entries when it prints the document.

The Paste Link button is unavailable?

If the spreadsheet you copied the entries from has not been saved, the Paste Link button is unavailable.  To make the button available, switch to the spreadsheet you copied the entries from, save it, and then repeat the above procedure.


To create a manual link

1	In the Word Processor document, highlight the linked information whose link you want to change.

--Or--

To highlight all the linked information in a document, from the Select menu, choose All.

2	From the Edit menu, choose Links.

3	In the Links box, choose the item or items whose links you want to change to manual.

4	Choose Manual.

5	Choose OK.


To update manually linked information

1	In the Word Processor document, highlight the linked information whose links you want to change.

--Or--

To highlight all linked information in a document, from the Select menu, choose All.

2	From the Edit menu, choose Links.

3	In the Links box, choose the item or items whose linked information you want to update.

4	Choose Update Now.

5	Choose OK.


To add a linked chart from a Works spreadsheet

1	Open the spreadsheet that contains the chart you want to add.

2	Open or switch to the Word Processor document that you want to add the chart to.

3	Move the insertion point to the place where you want to add the chart.

4	From the Insert menu, choose Chart.

5	Choose the spreadsheet containing the chart you want to add.

6	Choose the chart you want to add.

7	Choose OK.

Works inserts a linked copy of the chart.

You can align a linked chart (right, left, or center) in the same way you align a paragraph of text: highlight the chart and then click the appropriate button on the Toolbar or choose Indents & Spacing from the Format menu.  For more information, see  [image] How to Align a Paragraph.

You can change the size of a linked chart by scaling it using the Format Picture command.  For more information, see  [image] How to change the size of a picture.


To edit linked entries

1	In the Word Processor document, double-click the entries you want to edit.

Works opens the spreadsheet that contains the linked entries.

2	Make any changes you want to the entries.

3	From the File menu, choose Save to save the changes.

--or--

Press CTRL+S.

4	Switch to the Word Processor document again.

If the link is an automatic link, Works updates the linked entries to match the changes you made in the spreadsheet.  If the link is a manual link, you need to update the link.  For more information, see  [image] How to update manually linked information.


To edit a linked chart

1	In the Word Processor document, double-click the chart you want to edit.

Works opens the chart and its spreadsheet.

2	Make any changes you want to the chart or to the chart data in the spreadsheet.

3	From the File menu, choose Save.

--or--

Press CTRL+S.

4	Switch to the Word Processor document.

If the link is an automatic link, Works updates the linked chart to match the changes you made in the spreadsheet.  If the link is a manual link, you need to update the link.  For more information, see [image] How to update manually linked information.


To change a link

1	In the Word Processor document, highlight the linked information whose link you want to change.

--Or--

To highlight all the linked information in a document, from the Select menu, choose All.

2	From the Edit menu, choose Links.

3	Choose the item whose link you want to change.

4	To change the type of link, choose Automatic or Manual.

5	To update manually linked information, choose Update Now.

6	To cancel a link, choose Cancel Link.

7	If you have moved or renamed the spreadsheet that your document is linked to, choose Change Link.

First choose the drive and directory that contains the spreadsheet...

...then choose the filename of the spreadsheet whose name or location you changed.

8	Choose OK.


To add a drawing

1	In the Word Processor document, move the insertion point to the place where you want to add an embedded drawing.

2	From the Insert menu, choose Drawing.

Works starts the Microsoft Draw application.

3	Create the drawing you want to add.

For instructions on using Microsoft Draw, press F1 at any time while working in the Microsoft Draw application.  Microsoft Draw displays a Help Index from which you can choose a topic.

4	From the File menu in Microsoft Draw, choose Exit and Return.

Microsoft Draw asks if you want to update the embedded drawing.

5	Choose Yes.

Microsoft Draw closes and Works embeds the drawing in your Word Processor document.

As you work on a drawing, it is a good idea to save your work periodically.  To do so, in Draw, choose the Update command from the File menu.  Works saves the drawing in your Word Processor document.

You can add drawings, such as a company logo, to a Word Processor template so that each time you create a new document, the logo is automatically inserted.  For more information, see [image] How to create a Works template.

You can align a drawing (right, left, or center) in the same way you align a paragraph of text: highlight the drawing and then click the appropriate button on the Toolbar or choose the Indents & Spacing command from the Format menu.  For more information, see  [image] How to Align a Paragraph.

You can change an embedded drawing's size using the Format Picture command.  For more information, see [image]  How to change the size of a picture.


To change a drawing

1	In the Word Processor document, double-click the drawing you want to edit.

--Or--

Highlight the drawing you want to edit and, from the Edit menu, choose Edit Microsoft Drawing Object.

Works starts the Microsoft Draw application and displays a copy of the drawing.

2	Make whatever changes you want to the drawing.

3	From the File menu in Microsoft Draw, choose Exit and Return.

Microsoft Draw asks if you want to update the embedded drawing.

4	Choose Yes.

Microsoft Draw closes and Works updates the drawing in your document.


To get Microsoft Draw Help

1	Open the Word Processor document where you want to add the drawing.

2	From the Insert menu, choose Drawing.

Works starts Microsoft Draw.

3	Press F1 to display the Help Index, then choose the topic you want.

4	When you have finished using Help, choose Exit from the File menu to return to Microsoft Draw.

To learn how to use Microsoft Draw Help, choose Using Help from the Microsoft Draw Help menu.


To copy information from another application

1	Open the application and file that contains information you want to copy.

2	Highlight the information you want to copy.

3	From the application's Edit menu, choose Copy.

4	Switch to the Word Processor document into which you want to copy the information.

5	Move the insertion point to the location you want to paste to.

6	From the Edit menu, choose Paste.
--or--

Press CTRL+V.

Works inserts the copied information.


To add linked information from another Windows application

1	Open the application and file containing the information you want to link or embed.

2	Highlight the information you want to link.

3	From the application's Edit menu, choose Copy.

4	Switch to the Word Processor document into which you want to add the information.

5	Move the insertion point to the place where you want to add the information.

6	From the Edit menu, choose Paste Special.

7	From the Data Type box, choose the type of information you are adding.

8	Choose Paste Link.

Works inserts the linked information.

If the object is not displayed properly, it might have been added using the wrong data type.  To change the data type, highlight the object and then repeat steps 6-8 above, choosing a different data type in Step 7.

You can align a linked object (right, left, or center) in the same way you align a paragraph of text: highlight the object and then click the appropriate button on the Toolbar or choose the Indents & Spacing command from the Format menu.  For more information, see  [image] How to Align a Paragraph.

The Paste Link button is unavailable?

If the spreadsheet you copied the entries from has not been saved, the Paste Link button is unavailable.  To make the button available, switch to the spreadsheet you copied the entries from, save it, and then repeat the above procedure.


To change a link

1	In the Word Processor document, highlight the linked information whose link you want to change.

--Or--

To highlight all the linked information in a document, from the Select menu, choose All.

2	From the Edit menu, choose Links.

3	Choose the item whose link you want to change.

4	To change the type of link, choose Automatic or Manual.

5	To update manually linked information, choose Update Now.

6	To cancel a link, choose Cancel Link.

7	If you have moved or renamed the source document that your document is linked to, choose Change Link.

First choose the drive and directory that contains the source document...

...then choose the filename of the source document whose name or location you changed.

8	Choose OK.


To add embedded information from another Windows application

1	In the Word Processor document, move the insertion point to the place where you want to add the embedded information.

2	From the Insert menu, choose Object.

3	Choose the type of information you want to embed.

4	Choose OK.

Works starts the appropriate application.

5	Open the file containing the information you want to embed.
--Or--
Use the application to create the object you want to add to your document.

6	From the application's File menu, choose Exit and Return.

Note:  Not all applications use the Exit and Return command.  For example, Microsoft Excel uses the Update command.  Check the application's documentation for the correct command name.

The application closes and Works inserts an embedded copy of the information.

You can align an embedded object (right, left, or center) in the same way you align a paragraph of text: highlight the object and then click the appropriate button on the Toolbar or choose the Indents & Spacing command from the Format menu.  For more information, see  [image] How to Align a Paragraph.

You can change an embedded drawing's size using the Format Picture command.  For more information, see [image]  How to change the size of a picture.


To edit linked information

1	In the Word Processor document, double-click the linked information you want to edit.

Works starts the source application and opens the source document.

2	Make any changes you want to the information.

3	From the application's File menu, choose Save to save the changes.

4	Close the source application.

The application closes and Works updates the linked information with the changes you made.


To edit embedded information

1	In the Word Processor document, double-click the embedded information you want to edit.

--Or--
Highlight the embedded information you want to edit and, from the Edit menu, choose Edit Object.

Works starts the source application and displays a copy of the embedded information.

2	Make whatever changes you want to the information.

3	From the application's File menu, choose Exit and Return.

Note:  Not all applications use the Exit and Return command.  For example, Microsoft Excel uses the Update command.  Check the application's documentation for the correct command name.

The source application closes and Works updates the embedded information with any changes that were made.


To change the size of a picture

1	In the Word Processor document, highlight the picture you want to change.

2	From the Format menu, choose Picture.

3	In the Height or Width box, type the percentage of the original height or width you want to change the picture's dimensions to.

For example, to make the picture half (50%) of it's original size, type 50 in the Height box and 50 Width box.

4	Choose OK.


To change the size of a linked chart

1	In the Word Processor document, highlight the chart you want to change.

2	From the Format menu, choose Picture.

3	In the Height or Width box, type the percentage of the original height or width you want to change the chart's dimensions to.

For example, to make the chart half (50%) of it's original size, type 50 in the Height box and 50 Width box.

4	Choose OK.


To save a file as a different type

1	Open the document you want to save as a different type.

2	From the File menu, choose Save As.

3	Type a name for the file.

4	Choose the file type you want for the file.

Choose WordPerfect 5.0 or 5.1, Word for Windows, or Windows Write if you will open the document in one of these applications.

Choose Text if you will open the document in another windows application.

Choose Text (DOS) if you will open the application in a non-Windows application.

Choose RTF if you want to save text and formatting, and the application you will open the document in can open RTF files.  For information, check the application's documentation.

5	Choose OK.

Some of the characters in my document appear different when I open it in the other application?

The application may not be able to read the file type you chose in step 4.  Repeat the above procedure, and try choosing a different file type.


To create a document for envelopes

1	Open the database that contains the names and addresses you want to print on your envelopes.

2	Create a new Word Processor document.

3	Type your return address (unless it's preprinted on the envelopes).

4	To determine the vertical position of the mailing address, press ENTER as many times as necessary.

5	To determine the horizontal position of the mailing address, set a left indent.

6	From the Insert menu, choose Database Field.

7	Choose the database you opened in step 1.

8	Choose the first field name you want to insert.

9	Choose OK.

Works inserts the field name enclosed in chevrons (<<  >>).  When you print the envelopes, Works prints one record from this field on each envelope.

10	Repeat steps 6-9 for each additional field you want to insert.  Include any text, spaces, or commas you want between field names.

11	Set your top and left margins to equal the amount of space you want to leave between the return address and the top and left edges of the envelope.


To create a database for envelopes

1	Create a new database.

2	In List view, create a field for each category of information you want to print in your envelope.

3	Enter the information for each address you want to print an envelope for.

4	Save the file.

For more detailed information on creating a database in list view, see  	Creating a Database in List View.


To print form-feed envelopes

1	Insert the envelopes into your printer.

2	Open the database containing the addresses you want to print.

3	Open or switch to the Word Processor document containing the address fields.

4	From the File menu, choose Print Labels.

5	Choose the database you opened in step 2.

6	Type label spacings to match the size of your envelopes, including the envelope flaps.  For standard, #10, form-feed envelopes, type...

7	Type 1 in the Number of Labels across Page box.

8	Choose Print.

Works displays the Page Setup and Margins dialog box.

9	In the Page Setup & Margins dialog box, type 0 in each margin box.

10	Type measurements to match the dimensions of your envelope page.  For standard envelope forms, type...

11	Choose OK.

Works displays the Print dialog box.

12	Choose OK.

Note:  If the page size you typed in step 10 does not match the page size you have set in the Printer Setup box, Works displays a message noting the difference.  Choose Continue to proceed.

If a field is blank for a particular record and that field is the only entry on a line, Works does not print a blank line on the envelope.  For example, if you have a line containing just the database field name "Apt.#" Works would print the addresses as follows:


To print individual-feed envelopes

1	Insert the envelopes into your printer's tray or bin.

2	Open the database containing the addresses you want to print.

3	Open or switch to the Word Processor document containing the address fields.

4	From the File menu, choose Page Setup & Margins.

5	In the Page Setup & Margins dialog box, type 0 in each margin box.

6	Type page size measurements that match the size of envelope you are using.  If you are using standard 9 1/2" by 4 1/8" envelopes, you will type...

7	From the File menu, choose Print Form Letters.

8	Choose the database you opened in step 2.

9	Choose Print.

Works displays the Print dialog box.

10	Choose OK.

Note:  If the page size you typed in step 6 does not match the page size you have set in the Printer Setup box, Works displays a message noting the difference.  Choose Continue to proceed.


To copy to another application

1	Highlight the text you want to copy.

2	From the Edit menu, choose Copy

--or--

Press CTRL+C.

3	Open the application and file you want to paste to.

4	Move the insertion point to the location you want to paste to.

5	From the Edit menu, choose Paste

--or--

Press CTRL+V.

When you choose the Copy command, Works places the information on the Clipboard.  You can then paste that information as many times as you like until you cut or copy other information to the Clipboard.

I try to copy to an application and it doesn't work?

Try saving the Word Processor file as a text file, and then opening the text file in the application.


To move information to another application

1	Highlight the text you want to move.

3	From the Edit menu, choose Cut

--or--

Press CTRL+X.

4	Open the application and file you want to paste to.

5	Move the insertion point to the location you want to paste to.

6	From the Edit menu, choose Paste

--or--

Press CTRL+V.

When you choose the Cut command, Works places the information on the Clipboard.  You can then paste that information as many times as you like until you cut or copy other information to the Clipboard.

I try to move information to an application and it doesn't work?

Try saving the Word Processor file as a text file, and then opening the text file in the application.


To open a document from another application

1	From the File menu, choose Open Existing File.

2	Choose the type of document you want to open.

For example, choose WordPerfect 5.0 to open a document from that application, or Text (*.txt) to open a text file.

3	Type or choose the document you want to open.

Note:  If the file is located in a different directory or on another drive, choose the directory or drive you want.

4	Choose OK.


Bookmark

Bookmarks are invisible tags you can create to mark a specific location in your document.  Once you have marked a location, you can jump directly to it at any time.


To enter information in list view

1	Move the highlight to the field where you want to type the information.

2	Type the entry.

As you type, the entry is displayed in both the list and in the formula bar.

If you make a mistake, press BACKSPACE.

If you decide not to enter the information, press ESC or click the Cancel box in the formula bar.

Note:  A formula must begin with an = (equal sign).

3	If you want to:

Complete this entry only, press ENTER or click the Enter box in the formula bar.

Complete this entry and move to the next field, press TAB.

Complete this entry and move to the previous field, press SHIFT+TAB.

Complete this entry and move to the beginning of the next record, press [image] then press HOME.


To create a database

1	From the File menu, choose Create New File.

2	Choose Database.

3	On the Toolbar, clickthe List View button.


To create a field

1	Move the highlight to the column you want to name.

2	From the Edit menu, choose Field Name.

3	Type a unique name for the field, no longer than 15 characters.

In list view, you do not have to type a colon at the end of the field name.  Example:  Last Name

4	Choose OK.

The field name is displayed as a heading at the top of the column.


To move the highlight ( [image])

Click where you want to place it.

--or--

Press the arrow keys (bmcwd arrowkey.mrb)


Object

Any piece of linked or embedded information in a Word Processor document, such as a chart, a range of spreadsheet entries, a picture, or a drawing.


To highlight a linked chart

Click anywhere in the chart.


To highlight linked information

Click the information.

For example, to highlight linked spreadsheet entries, click anywhere in the entries.


To highlight embedded information

Click the information.

For example, to highlight an embedded picture, click anywhere in the picture.


Tab stop alignment

You can choose from four different alignments for a tab stop:  left, right, decimal, or center.  A tab stop's alignment determines how text aligns at the tab stop when you press the TAB key.


Gridlines

The grid of dotted lines that divides a spreadsheet or a database in list view into rows and columns.


Format

In a spreadsheet or database, refers to the appearance of information.  The format includes the alignment (general, left, right, center), styles (bold, italic, underline), and the way dates, times, and numbers are displayed.  Format changes apply to all entries in a field.


Filename

Filenames can contain up to eight characters.  You can use any characters except for spaces and those shown below which have a special meaning for DOS.

When you save a document, Works automatically adds a three letter extension to the filename to help you identify the type of document.  Works adds the extension .WPS to a Word Processor document, .WKS to a spreadsheet, or .WDB to a database.


Double-click

1	Move the mouse pointer over the item you want.

2	Press and release the mouse button twice in quick succession.


Format

Refers to the appearance of text.  Formats include font, style (bold, italic, underline), paragraph indents and alignment, and borders.


Font

A set of characters with a specific design; also called a typeface or typestyle. Each font has a name, for example, Courier or Helv.  Each font has one or more sizes (measured in points) to choose from.


Font sizes

Many fonts are available in different sizes.  Fonts are measured in points (one inch = 72 points).  For example, a 12-point font is one in which the distance between the top of the tallest character and the bottom of characters that extend below the baseline is 12 points.


To highlight text

1	Move the mouse pointer ( [image]) to the left of the leftmost character you want to highlight.

2	Hold down the mouse button and drag the mouse to the right.

Highlighted text looks like this:


To highlight paragraphs

1	Move the mouse pointer ( [image]) to the beginning of the first paragraph you want to highlight.

2	Hold down the mouse button and move the mouse pointer to the end of the last paragraph you want to highlight.


To highlight a word

Move the mouse pointer ( [image]) over the word and double-click.

A highlighted word is displayed like this:


To choose a check box

Click each empty check box you want to choose.

Note:  To clear a check box, click it again.


To clear a check box

Click each check box you want to clear.  A cleared check box is empty.

Note:  To choose a checkbox, click it again.


To choose an option

Click the one you want.  You can only choose one option at a time.


To choose from a list

If you can't see all of the items, click the up or down arrow or drag the scroll box.

To choose the item and complete the command, double-click the item.


To choose from a drop-down list box

If you can't see all of the items, click the up or down arrow or drag the scroll box

To choose the item and complete the command, double-click the item.


To choose from a combo box

If you can't see all of the items, click the up or down arrow or drag the scroll box.

To choose the item and complete the command, double-click the item.


Outline border

A four-sided border that encircles one or more paragraphs.


Alignment

The positioning of a paragraph relative to the left or right indent marker on the ruler.  With Works, you can align text at the left or right indent marker, or centered between them.  You can also align the text at both the left and right, which is called justified.


Indent markers

The triangles on the ruler.  The split triangle at the left
( [image]) indicates the left indent position, and the solid triangle at the right ( [image]) indicates the right indent position.


Justify

With justified alignment, Works equally distributes extra space between words on a line so that the first and last character of each line aligns with the left and right indent marker, respectively.


Point

A unit of measure equal to 1/72 of an inch.  For example, 72pt font is one inch high, and 12pt font is 1/6-inch high.


Insertion point

The blinking vertical bar that marks your place in the document.  When you type, text is entered at the insertion point.


Character styles

Formatting instructions that are applied to individual characters.  Some examples:


Paragraph formats

Formatting instructions that are applied to paragraphs and stored with the paragraph mark ( [image]) at the end of a paragraph.

Paragraph formats include the amount of space before or after a paragraph, the amount of space between lines, the way that text is aligned (left, right, center, justified), indents, and so on.


Clipboard

A temporary storage area for cut or copied information.  You can paste the contents of the Clipboard into another part of your document, another Works document, or a document in another Windows application.


To turn on Show All Characters

From the Options menu, choose Show All Characters.

A check mark beside the command name on the menu indicates that the command is turned on.

To turn this option off, choose Show All Characters again.


Special characters

Marks that are displayed on the screen but do not print.  They instruct Works on how to display and print text.  Works special characters include:

Tab mark ( [image])

Paragraph mark ( [image])

End-of-line mark ( [image])

Manual page break ( [image])

Optional hyphen ( [image])

Non-breaking hyphen ( [image])

Non-breaking space


Wildcard

A wildcard, represented by a question mark (?), represents any single character appearing in the same position as the question mark.  You can use wildcards with the Find command to find variations of text in a single search.

Example:  If you type princip??, Works finds principle and principal.


ASCII

An acronym for American Standard Code for Information Interchange.  ASCII files are also called text files, since they generally contain text only (and no other information, such as formatting).  ASCII files can be read by any program.


Editing

To change text in some way.  Deleting and moving text are two common ways you can edit text with Works.


Acronym

A representation of a phrase formed by using the initial letter or letters of each word in the phrase.


Preset

Some Works settings, such as margins and tab stops, have preset values.  For example, until you change the margin settings, Works automatically sets a 1-inch top and bottom margin, a 1.3-inch left margin, and a 1.2-inch right margin.

If you change the preset values for a setting, all new documents you create will have the value you specify.  For example, if you change the preset top margin to 1.5 inches, all new documents you create will have a 1.5-inch top margin until you make another change.


Leader character

A dotted, dashed, or solid rule that fills the space preceding a tab stop.  Leader characters can be used to help guide the eye from column to column in a table.  Leader characters in Works are:


Paragraph mark ( [image])

The character inserted when you press enter to end a paragraph.  You can see paragraph marks (as well as other screen symbols) by choosing the Show All Characters command from the Options menu.


End-of-line mark ( [image])

A special character marking the end of a line.  If you press ENTER to begin a new line, Works begins a new paragraph.  If you want to begin a new line without starting a new paragraph, you must press SHIFT+ENTER to insert an end-of-line mark.


Tab mark ( [image])

A character you insert when you press TAB.  To see tab marks in your document, choose Show All Characters from the Options menu.


White space

Any number and combination of consecutive spaces, tab marks, and non-breaking spaces.


Non-breaking space

A special character that you insert between words (for example, between a first and last name) to keep them together on the same line.  Words separated by a regular space may be split between two lines.


Indent

The distance between the left margin and the first character in a line (left indent) or the distance between the right margin and the last character in a line (right indent).  You can set or change indents for individual paragraphs or for several paragraphs at a time.


Page length

The distance between the top and bottom edges of the paper.


Page width

The distance between the left and right edges of the paper.


Line length

The distance across the page in which you can type text before Works automatically wraps text to the next line.  The line length is the distance between the left ( [image]) and right ( [image]) indent markers on the ruler.


Placeholder

A code you insert in your document that tells Works to add information when you print the document  For example, when you insert the placeholder *page*, Works prints the appropriate page number at that position on each page.


Active printer

A printer becomes active when it is assigned to a port.  You assign a printer to a port when you install Windows.  For more information, see your Windows documentation.


Selected printer

A printer is selected after it is choosen from the list of active printers.  Active printers are the printers you assigned to ports when you installed Windows.  You can see a list of active printers by choosing the Printer Setup command from the File menu.


Widow line

The last line of a paragraph, printed at the top of a page separately from the rest of the paragraph.


Orphan line

The first line of a paragraph, printed at the bottom of a page separately from the rest of the paragraph.


Style

Determines the appearance of text.  You can apply styles such as bold, underline, and italic to emphasize particular information and make your document more attractive and easy to read.


Margin

The white space between text and the top, bottom, right, or left edge of the page.  You set margins for an entire document.


Header margin

The space between the top edge of the paper and the first line of header text.


Footer margin

The space between the bottom edge of the paper and the first line of footer text.


Copy

When you copy information, Works places a copy of the information on the Clipboard.  You can then paste the information into a new document as many times as you like.  The information stays on the Clipboard until you copy or cut different information.


Embed

When you embed information in a Word Processor document, you can start the application you used to create the information from within the document.

For example, to change an embedded picture, you just double-click it.  This starts the application you used to create the picture, and you can make any changes you want.  When you quit the application, the picture in your document is updated automatically.


Link

A connection between information in two different applications or Works tools.  When information from one application or tool is copied and linked to another, changes to the original information are automatically made to the copy.

For example, if you link entries in a Works spreadsheet to a Works Word Processor document, any changes you make to the entries in the spreadsheet are automatically updated in the Word Processor document.


Inserted object

Any image or information in your Word Processor document that is linked to, or embedded from, another tool or application.


Picture

Any image in your word processor document that is copied, linked, or embedded from another source application.


Active document

The active document is the one you are currently working in.  There can only be one active document at a time.


Source document

The document that linked or embedded information in your Word Processor document comes from.


Source application

The application you used to create linked or embedded information.


Scale

To enlarge or reduce the size of an image by changing the horizontal and vertical proportions.


Automatic link

A link that automatically updates information.  Each time you open a document that contains automatically-linked information, Works checks the source document to see if the linked information has changed and, if necessary, updates it in your document.


Manual link

A link that updates information only when you request it.  Each link you create is preset to update automatically; you need to change those links you want to be manual.


Template

A "sample document" you can create to save time when you want to create several similar documents.  When you create a template, each new document you create will have the settings, text, and formats you included in the template, until you turn the template off.


RTF file

An acronym that stands for Rich Text Format.  An RTF file is a file that contains text and all character and paragraph formats.  A document saved as an RTF file can be used in other applications that can read RTF files.


Text file

A text file (also called an ASCII file) is a file that contains text but no formatting.  A document saved as a text file can be opened and read by most applications, even those that cannot open and understand other Works files.


Toolbar

The row of buttons under the menu bar.

Use the Toolbar to quickly:

Change the font, style, and alignment of your document.

Check spelling or find a synonym for a word.

Preview and print your document.


To move the insertion point

Move the mouse pointer ( [image]) to the place where you want the insertion point and then click.


To highlight a range of cells

Click a cell at a corner of the range, hold down the mouse button, and drag until the range is highlighted.


Vertical scroll bar

Use to move up and down within a document.


Horizontal scroll bar

Use to move left or right within a document.


To highlight a drawing

Click the drawing you want to highlight.


To highlight an object

Click the object you want to highlight.


To highlight a chart

Click the chart you want to highlight.


To highlight a picture

Click the picture you want to highlight.


To highlight information

1	Move the mouse pointer ( [image]) to the leftmost character you want to highlight.

2	Hold down the mouse button and drag to the right.

Highlighted information is displayed like this:


To highlight information

1	Move the mouse pointer to the top-left corner of the information you want to highlight.

2	Hold down the mouse button and drag to the right.

Highlighted information is displayed like this:


To highlight a footnote mark

1	Move the mouse pointer ( [image]) between the last text character and the footnote mark.

2	Hold down the mouse button and drag over the footnote mark.


To open a file in Works

1	From the File menu, choose Open Existing File.

2	Under File Name, double-click the name of the file you want to open.

Note: Word Processor files have the extension .WPS.

If you can't see all of the filenames, click the up or down arrow.  If the file is located in a different directory, double-click the directory; then choose the file


To open a database in Works

1	From the File menu, choose Open Existing File.

2	Under File Name, double-click the name of the file you want to open.

Note: Database files have the extension .WDB.

If you can't see all of the filenames, click the up or down arrow.  If the file is located in a different directory, double-click the directory; then choose the file.


To create a new file

1	From the File menu, choose Create New File.

2	Choose the type of file you want to create.


To open an application and file

1	From the Windows menu in Program Manager, choose Main.

2	Double-click the File Manager icon.

3	Double-click the directory window that contains the file you want to open.  For example, Microsoft Excel.

4	Double-click the name of the file you want to open, for example, EXPENSES.XLS.


To switch to a different application

Click the application window

--Or--

1	From the Windows Control menu, choose Switch To.

2	From the Task List, choose the application you want to switch to.


To switch to a file

Click the file or choose its name from the Window menu.


Drag

1	Move the mouse pointer ( [image]) over the item you want to move.

2	Press and hold down the mouse button and then move the mouse.

3	When you reach the location where you want to place the item, release the mouse button.


Click

1	Move the mouse pointer ( [image]) over the item you want.

2	Press and quickly release the mouse button.


To choose a different directory or drive

To choose a different directory, click the Drive icon then double-click the directory or subdirectory you want.

To choose a different drive, click the down arrow to see the list of drives, then click the drive you want.

For example, to save a file on a floppy disk, choose drive a:.


To choose a file name

Under File Name, double-click the name of the file you want to open.

If you can't see the filenames, click the up or down arrow.


Dialog box

A window that is displayed when Works needs additional information to carry out a command you've chosen.  You type information or choose from different options in a dialog box to help Works complete the task.  A dialog box is your way of "conversing" with Works.


Proportional font

A font in which different letters take up different amounts of space.  For example, in a proportional font a "w" takes up more space in a line than than an "i".  In a non-proportional font, both these characters occupy the same amount of space.


Landscape font

A font whose characters can print sideways on the paper, in landscape orientation.


Portrait fonts

A font whose characters print vertically on the paper, in portrait orientation.


ANSI

An acronym for American National Standards Institute.  The ANSI character set defines character codes for 256 characters by assigning a standard decimal and hexidecimal number to each character.  ANSI files are also called text files, since they generally contain text only (and no other information, such as formatting).  Because of the standard decimal and hexidecimal numbers assigned to characters, ANSI files can be read by any program.


Scrolling

The action of moving from horizontally or vertically to see the portion of your document that is not displayed in the window.  To scroll, you use the horizontal and vertical scroll bars.


Field

A category of information in a database, such as Last name or First name.

The term field refers to both the field name and the entry.


Record

In a database, all the information about one person, product, event, and so on.

For example, in an address list, a record includes all the information about one person, such as last name, first name, street, city, state and Zip Code.


Status bar

An area at the bottom of the Works window that displays messages and command descriptions.

If the status bar is not displayed, choose Works Setting from the Options menu and then choose Status Bar.


To save a file in Works

1	From the File menu, choose Save As.

2	Under File Name, type the name that you want to give to the file.

You do not need to type an extension for the file.  Works will give the file an extension depending on the type of file it is--.WDB for database, .WPS for word processor, or .WKS for spreadsheet.

If you would like to save the file in a different directory, double-click the directory that you would like to save the file in.


WorksWizards

A Works feature that helps you create form letters, mailing labels, or an address database.  WorksWizards create documents based on information you provide.  For example, the Mailing Labels WorksWizard asks you questions, then based on your responses, creates and prints mailing labels.


To insert a page break

1	Move the insertion point to the beginning of the line that you want to immediately follow the page break.

2	From the Insert menu, choose Page Break.
--or--
Press CTRL+ENTER.


To set a tab stop

On the ruler, click the position where you want to set a tab stop.


To set a left indent

Drag the left indent marker (the bottom triangle) on the ruler to the position where you want the indent.

Note:  When you drag the left indent marker, the first line indent marker (top triangle) moves with it.


To set margins

1	From the File menu, choose Page Setup & Margins.

2	Type a new measurement for any margins you want to change.

Works assumes the unit of measure is inches--you don't have to type the inch symbol (").

Note: The header margin must be smaller than the top margin and the footer margin must be smaller than the bottom margin.

3	Choose OK.


Query

A query is a way to have the database display only the records that you want to see.  A query can display records that have more than one entry in common or whose entries fall within a specified range.  For example, in an address database you could use a query to display only those records where the last name is Smith or Smyth and the state is New York.

You can use a query to control which records are used to print your form letters or mailing labels.


Workspace

The area behind the document window.


To choose a tool

Click the one you want.

Press ALT+the underlined letter of the tool you want.


To choose a picture

Click the one you want.

If the picture you want is not displayed, use the horizontal scroll bar to scroll to the picture you want to choose.


Header and footer codes

When you create a header or footer, you can use codes to change the alignment of text or to insert page numbers, the filename, or the current date or time.

To	Type

Print the page number	&p

Print the date in short format	&d

Print the date in long format 	&n

Print the time	&t

Print the filename	&f

Left-align text	&l

Center text	&c

Right-align text	&r

Print & (ampersand)	&&

You can use codes together with text, and include as many codes as you want in a single header or footer.  For example, to create a header or footer like this...

Budget	Page 1	04/02/91

...type &lBudget&cPage &p&r&d


Dictionary

A built-in list of words used for checking the spelling in your document.

Works checks your spelling using both a 120,000-word main dictionary and a personal dictionary you can add words to.


File

In Works, a word processor document, database, or spreadsheet that is saved on a disk.  Each file has a unique name and an extension, for example, LETTER.WPS.


Ruler

A scale across the top of the window showing the approximate line length, indents, and the tab stops you have set for the paragraph the insertion point is currently in.

To show or hide the ruler, choose Show Ruler from the Options menu.


Synonym

A word having a meaning similar to that of another word in the same language.  You can use the Works Thesaurus to find synonyms for words in your documents.


Header

Text that prints at the top of every page.  For example, you can use headers to add titles, page numbers, or dates to your printed document.


Footer

Text that prints at the bottom of every page.  For example, you can use footers to add page numbers or dates to your printed document.


Document window

The window containing the document you are working with.  Each open document is displayed in its own document window.  Each tool's document window has a unique appearance and different options in the menu bar, Toolbar, and status bar.


Paragraph indents
What is an indent?

An indent is the distance between the margins and the beginning or end of the lines in a paragraph.

Viewing indents

You can view the indents for a paragraph on the ruler or in the Indents & Spacing dialog box.

Entering indents

You can change the indents for any paragraph in your document by dragging the indent markers on the Ruler or by typing measurements in the Indents & Spacing dialog box.

If you want to set the same indents for several paragraphs at once, highlight the paragraphs before you change the indents.  You do not have to highlight a single paragraph to change its indents--just position the insertion point anywhere in the paragraph.

Left Indent is the distance between the left margin and the first character in each line.

1st line Indent is the distance between the left indent and the first character in the first line.

Right Indent is the distance between the right margin and the last character in each line.


Margins and indents
Until you enter indent measurements, the left indent marker is displayed at 0 (zero) on the ruler and the right indent marker (line length) is displayed at a position determined as follows.

If you change the margin settings, the left indent marker remains at 0 (zero) but the right indent marker moves according to the change.

When you type indent measurements they are added to the margin settings.


Entering measurements
When you type a number in a dialog box, Works assumes that the unit of measure is inches (").  You can use other units of measure such, as centimeters (cm) or points (pt).

You can type whole or decimal numbers greater than zero , such as .3, .75, or 2.5, in the Space Before, Space After, Left Indent, and Tab Position boxes.

You can type whole or decimal numbers greater than one , such as 1.25, 2.5, or 3, in the Line Spacing box.  Typing auto sets the line spacing to a value that accommodates the largest font size in each line.

You can type negative or positive decimal numbers, such as   .5,   1.0, .75, or 2.5, in the 1st Line and Right Indent boxes.


Character styles
What are character styles?

Character styles are instructions that tell Works how to make characters look and where to position them on a line.  You can add the following character styles to text:

Bold

Underline

Italic

Strikethrough

Superscript

Subscript

You can also change the font or font size of your text.

Applying character styles

You can choose character styles before you begin typing text.  Text you type will then have the styles you chose  You can also type all of the text first and then apply character styles later.


Paragraph formats
What is a paragraph?

Works recognizes as a paragraph any text followed by a paragraph mark ( [image]).

To see paragraph marks and other special characters on your screen, choose the Show All Characters command from the Options menu.

What are paragraph formats?

Paragraph formats are instructions that are stored with the paragraph mark at the end of a paragraph.  They tell Works how you want the paragraph to look.  You can add the following paragraph formats to text:

Borders

Line spacing within a paragraph

Space before and after paragraphs

Alignment

Indents

Tabs

If you delete a paragraph mark, you also delete all paragraph formatting instructions associated with the mark.  The paragraph becomes part of the following paragraph and takes on the formatting of that paragraph.


Applying paragraph formats
You can choose paragraph format commands before you begin typing text, so paragraphs you type will have the formats you've chosen.  Or, you can type all of the text first and then apply paragraph formats later.

Paragraph formats apply to the entire paragraph containing the insertion point.  If you want to apply or remove formats for several paragraphs at once, highlight the paragraphs before you make the changes.

Normal paragraphs

If you do not choose any paragraph format commands before you begin typing, Works formats text as a normal paragraph.  A normal paragraph is formatted as follows:

left aligned

singled spaced

no indents

no space before or after

a preset tab stop every one-half inch


Aligning text
Paragraph alignments apply to the entire paragraph containing the insertion point .  If you want to change the alignment of several paragraphs at once, highlight the paragraphs before you make the changes.

Justifying text

When you click the Justify button on the ruler or choose Justified in the Indents & Spacing dialog box, Works distributes extra space equally between words so that the last character in each line aligns with the right indent marker on the ruler.  The exception is the last line of a paragraph, which stays left aligned.

Right aligning text

When you click the Right button on the ruler or choose Right in the Indents & Spacing dialog box, Works aligns the last character in each line with the right indent marker on the ruler.

Left aligning text

When you click the Left button on the ruler or choose Left in the Indents & Spacing dialog box, Works aligns the first character in each line with the left indent marker on the ruler.

Centering text

When you click the Center button on the ruler or choose Center in the Indents & Spacing dialog box, Works calculates the midpoint between the left and right indent markers and centers text between those two points.

If the left and right margin settings are equal and you have entered the correct paper dimensions in the Page Setup and Margins dialog box, then centered text will print at the center point on the paper.

If your text is not printing at the center point on the paper, check to see if your left and right margin settings, when added to the left and right indents, are equal.


The ruler
The Works ruler is displayed at the top of the window, just below the menu.  You can choose to turn off the ruler, which allows more lines of text to be displayed in the window.

You use the ruler to add paragraph formats, such as indents and tabs.  You can also use the ruler to see indents and tabs that have been applied to paragraphs.  You will notice that the ruler settings change as you move the insertion point through paragraphs that have different formats.

The preset unit of measure on the ruler is inches.  You can change the unit of measure to other common units of measure, such as points and centimeters.  For information, see  [image] How to change the unit of measure.

Changing the width of a page also changes the line length on the ruler  For information, see  [image] Background:  Margins and Indents.


How margins affect page length
Works uses the measurements you enter in the top and bottom margin settings to determine the page length when automatically paginating a document.  The larger the top or bottom margin measurments are, the fewer lines Works can print on a page.  Likewise, the smaller the top or bottom measurements are, the greater the number of lines Works can fit on a page.


Fonts
What is a font?

A font is a set of letters, numbers, punctuation marks, and symbols that share a unified design.  Each font comes in a number of sizes measured in points.  A point is a unit of measure equal to 1/72 of an inch (one inch = 72 points).

What you see on the screen vs what you print

Works uses two different types of fonts to display and print your document:  screen fonts and printer fonts.

Screen fonts are what Works uses to display your documents on your screen.  The screen fonts that Works uses are those that were installed on your computer when Windows was installed.  If you used Windows to set up a printer, additional screen fonts may have been automatically installed, or you may have added additional screen fonts on your own.

Printer fonts are what Works uses to print your documents.  The printer fonts available to you depend on the printer you are using.

When you choose a font in Works, you are actually choosing a printer font.  If Windows does not have a screen font that matches it, it substitutes the screen font that most closely resembles it.  Your document will be printed using the printer font you chose, but it may look different from what you see on your screen.

Adding extra fonts

By installing additional printer fonts, you can increase the variety you have available for printing documents.  For more information on adding extra fonts, see your printer's documentation.

Proportional vs non-proportional fonts

A proportional font is one in which characters have varying widths.  For example, in the proportional font you're reading right now, the letter "i" in the word "width" takes up much less space in a line than the letter "w".  In contrast, characters in a non-proportional font have uniform widths.  In this case the letter "i" takes up the same amount of space as the letter "w".

Landscape fonts vs portrait fonts

Probably, you most often print documents in portrait orientation.  (Portrait orientation means that your document is taller than it is wide.)  Certain fonts are designed to print sideways on the page, in landscape orientation.  (In landscape orientation, your document is wider than it is tall.)  Not all fonts can print in landscape orientation.  After you choose Landscape orientation in the Printer Setup dialog box, Works displays only those fonts in the fonts list that can print in Landscape orientation.


Extended characters
Your computer's keyboard does not display all the characters you can type in a document.  To display these characters:

1	Press NUM LOCK.

2	Hold down ALT and on your computer's numeric keypad, type a O (zero) and the number listed below for the character you want to insert.

3	Release ALT.

Table of extended characters